Bar Tab Booking Form

Botanic Bar and Grove Bar are available for semi-exclusive bookings throughout the week, offering a safe and vibrant space for the public, QUT Guild Clubs, and QUT students & staff to connect and socialise. Whether you're planning an intimate gathering or a large event, we welcome groups of all sizes.

Botanic Bar

QUT Gardens Point Campus

Opening Hours During Semester:
Monday- Wednesday 10am-10pm, Thursday-Friday 10am-12am

Opening Hours Outside of Semester:

Monday- Wednesday 12pm-6pm, Thursday-Friday 12pm-8pm

AV Equipment

We offer AV equipment for hire at no charge Tues-Wed.

All bookings that require use of AV equipment must be pre-arranged and are subject to availability & manager approval.
On site tech support is not provided, users must handle setup and operation themselves. All equipment must be returned to its original condition; failure to do so may result in future use restrictions.

Please note: AV equipment is unavailable at Botanic Bar every Monday, Thursday & Friday during semester.

Private Functions

Cost $3000

Cost $2000 (Affiliated clubs only)

Capacity: 600pax

We offer exclusive use of Botanic Bar on weekends only for a maximum of 5 hours (including set up & pack down).

This includes:

Private use of the Venue, Balcony & Pool Tables – Enjoy the space exclusively for you and your guests.
Access to AV Equipment – Use our sound system, projector, and screen for presentations, trivia or entertainment.
Dedicated Staffing & Security – Professional bar staff and security to ensure a seamless event.
Music Your Way – Play your own playlist or bring in a DJ for the perfect atmosphere.

Payment must be received no later than one week before your booking date to secure your reservation. Failure to make payment by the due date will result in cancellation.

Have any questions? Feel free to reach out to us at bars@qutguild.com

Grove Bar

QUT Kelvin Grove Campus

Opening Hours During Semester
Monday-Friday: 11am-6pm

Closed Outside of Semester*

*Still available for exclusive hire

AV Equipment

We offer AV equipment for hire at no charge Mon-Fri.

All bookings that require use of AV equipment must be pre-arranged and are subject to availability & manager approval.
On site tech support is not provided, users must handle setup and operation themselves. All equipment must be returned to its original condition; failure to do so may result in future use restrictions.

After Hours Bookings

Planning something after 6pm? A hire fee of $50 per hour is applicable if the booking starts or continues after hours. This amount is non-refundable and cannot be redeemed.

Weekend Private Functions

Cost $1500

Cost $1000 (Affiliated clubs only)

Capacity: 100pax

We offer exclusive use of Grove Bar for a maximum of 5 hours on weekends (including set up & pack down)

This includes:

Private use of the Venue, Balcony & Pool Tables – Enjoy the space exclusively for you and your guests.
Access to AV Equipment – Use our sound system, projector, and screen for presentations, trivia or entertainment.
Dedicated Staffing – Professional bar staff that will ensure a seamless evening.
Music Your Way – Play your own playlist or bring in a DJ for the perfect atmosphere.

Payment must be received no later than one week before your booking date to secure your reservation. Failure to make payment by the due date will result in cancellation.

Have any questions? Feel free to reach out to us at bars@qutguild.com

Club Name*

Club Contact*

First NameLast Name

Email Address*

example@example.com

Phone Number*

Event Name

Which bar?*

Botanic Bar, Gardens Point (Free during trading hours)Grove Bar, Kelvin Grove (Free during trading hours)Grove Bar, Kelvin Grove (Exclusive after hours bookings will incur a $50ph venue hire fee)

Approx. Guest Attendance*

What would you like to book?*

Do you require use of AV equipment?*

YesNo

If yes, do you understand that there is no on-premise tech support and all AV equipment will have to be set up & packed down by your group?*

YesNot Applicable

Preferred Date*

Date

Alternative Date*

Date

Time*

:HourMinutesAM/PM Option

Until

until :HourMinutesAM/PM Option

Are you a QUT Guild Affiliated Club?

YesNo

Bar Tabs for QUT Affiliated Clubs

Bar tabs are available for your group event. This must be paid at least seven days prior to the dat of your book. Failure to pay on time will result in cancellation. Upon submission of this form you will recieve an invoice for the bar tab amount. Wristbands or tokens must be supplied by the booking holder. Please note that the bar tab amount is non refundable.

You are not able to use QUT Guild Funding for alcohol. Clubs to be found spending QUT Guild funds on alcohol will be subject to penalties up to and including disaffiliation.

Have questions about this? Please email your Guild Clubs Coodinator at clubs@qutguild.com

Are you having a bar tab for this event?*

YesNo

Bar Tab Amount

The amount of money your club wants to put on the bar tab. This is non-refundable

Invoice Details

Your invoice will be sent to the email provided in the booking form. If you don’t see it in your inbox, please check your junk or spam folder.

Payment is required at least seven days prior to the date of the booking. Please send a payment confirmation, including the date and amount, to bars@qutguild.com

Reminder: If your booking at Grove Bar starts or extends beyond trading hours (Monday–Friday 11am-6pm), a hire fee of $50 per hour will apply. This must be paid at least seven days prior to the date of your booking. Failure to pay by the due date will result in cancellation. This is non-refundable and can not be redeemed.

I have read & understand all of the above information in this booking form and agree to all the T&Cs to making a booking at the QUT Guild Bars.*

Yes, I understand