Cocktail Canape Event Run Sheet v5 2021

Cocktail / Canape Event Run Sheet

A fully hosted all inclusive 2 to 5 hour event (Excludes Wedding Receptions)
Please Select An Option For This Run Sheet.*

Confirmed BookingEnquiry Only
ESTIMATE DETAILS:
Please enter all fields that you require us to price on for your cocktail event.
All pricing excludes GST and will be based on information supplied in the following form only.
Company Name
First Name*
first name please
Last Name*
surname please
Your Phone No*
Email Address*
example@example.com
Our 2nd contact / or point of contact on the day, if different from above:
OVERVIEW
Our 'Cocktail / Canape Events' are priced from $45.90+gst for a 2 hour event which has the menu items included in the price.

Included in the price are canapes passed to guests along with an unlimited supply of golf balls and clubs to hit off the veranda during your stay.

If available, you can book additional time for your event at $10.00+gst per hour

Venue access is priced from an additional $360 through to $600 depending on your number of guests and set-up requirments for your event
2 Hour Event @ $45.90pp+gst... then $10/hour there after to max 5hrs*

2 Hour Event @ $45.90pp+gst3 Hour Event @ $55.90pp+gst4 Hour Event @ $65.90pp+gst5 Hour Event $74.00pp+gst
Venue access is from $360 through to $600 depending on your number of guests and set-up requirements - please add notes below so we can quote this for you.
To Be ConfirmedTo be confirmed based on your expected numbers and style of event
Event Date*
Your Booking (you can select multiple)

CelebrationFamily / FriendsRe-unionProduct LaunchClient HostingAGMAdd Other
Your Celebration

BirthdayAnniversayEngagementGraduationAdd Other
Please note we can only accept cakes from licenced premises delivered by them and accompanied by a copy of their food control plan certificate for our records.

The supplier would just need to contact us for delivery times. Please enquire for further details as we maybe able to supply something suitable.
Event Overview *
Expected number of Guests*
NB: Please try to be within 10 percent of guest numbers reserved with final numbers 10 days out to be invoiced for

Menus
Menu Overview:
Food Service is included in the price and is initially based around 'canapes' passed to guests during the two hour sessions, followed by beef or chicken sliders etc from the third and fourth hour onwards with dessert style treats included during the 5th hour with coffee to finish.
Menu Notes
DIETARIES...please list all guest names and their special requirements.
NB: Extra charges often apply to dietary requirements

Menu End

Itinerary
NB: Please note: we have a standard $150 set-up/pack-down fee for all bands / Dj's
PRE EVENT SETUP...we allow for a 30 minute "no Charge" period followed by a $50 per 15 minute charge there-after

We don't require more than 30 minutes of pre-setup time thank youWe will require more than 30 minutes set-up thank you ($50 per 15 minutes after 30 minutes)
Pre-Event Access Time Required (please note this is important to ensure our staff have the room ready for you to have access)*

Hour Minutes

AM/PM Option
Expected set-up notes and timings
To be charged at $150/ hour after 1/2 hour
NB: Your 2 hour event does not start until the pre-selected arrival of your first guests, so please ensure all guests arrive at the correct time.
KEY TIMINGS FOR ORLANDO STAFF
Guests Arrival Time (this is important for Orlando staff to ensure *

Hour Minutes

AM/PM Option
Enter Your Proposed Itinerary
Guests Departure Time*

Hour Minutes

AM/PM Option
POST EVENT PACK-OUT..we allow for a 30 minute "no charge" period followed by a $50 per 15 minute charge there-after*

We don't require more than 30 minutes of pack-down thank youWe will require more than 30 minutes pack-down thank you ($50 per 15 minutes after 30 minutes)
Expected pack-down notes and timings
To be charged at $150/ hour after 1/2 hour
Over-Runs (charged at 30 minute increments based on numbers booked) *
Please be aware of any over runs in timings as they are a chargeable item and we are unable control this for you.
Extension Notes (applies to early arrivals and late departures)

Room Layout
Venue Set-Up
NB: Our cocktail events allow for bar leaner, stools wine barrels etc for guests, along with a simple set-up with banners, flags and general media, but many events do require more extensive seating options and set-up, so please don't hesitate to let us know if you have bigger plans in mind.
Room Layout

Yes please, I may require further options for the room layout seating etcJust standard leaners please
Possible Extra Setup Overview
Let us know your thoughts regarding set-up
Will you require our staff assistance with your set up? NB: charges may apply

Yes please, we will require helpNo thank you, we are all sorted

Activities
Golf Ball / Range Terms
Although we supply unlimited golf balls and clubs for the duration of your event - we must remove clubs and balls should any guests act in a reckless manner at any time to ensure the safety of both your guests and our staff.
Driving Range Requests / Notes

Payment Details
Payment / Invoice Options

To Be ConfirmedPlease invoice us upon confirmation of our booking.We are existing clients, please invoice us afterwards by email.We are new business clients, may we please set up an account to be invoiced afterwards by email. (May include deposit info required from Orlando)May we please pay by credit card (+1.9%fee)
New client invoicing details & preferred item description
Please enter contact details for invoicing
Payment Notes

Terms And Submit Form
ORLANDO STANDARD CANCELLATION POLICY

Event Terms & Conditions

Deposit Terms
A non-refundable deposit is required to hold / secure an available event date along with venue hire pricing at Orlando Country.

Should your event go ahead as planned or generally agreed to at the time of your booking ie guest numbers, event style, expected menu selections etc, then the above deposit will be credited back to your final account, less any associated costs that may have been incurred.

In the event of a ‘cancellation or postponement’ of your event, the above deposit will be used to off-set any cancellation or administration fee’s either in part or full.

If no deposit has been paid then a $350 excl. gst transfer will apply.

Postponements
Please note that any deposit paid to secure and hold a specific ‘date and venue hire’ is “non transferable to an alternative date”, although, if we are notified well in advance, we may be able to facilitate another client to take over your date and therefore purchase your deposit or part deposit from you. This would then allow you to secure a new date with us with either part or no penalty, although updated pricing would apply to your reserved date .

Note: Any set pricing quoted is only applicable up until your booking date, with subsequent dates requiring updated pricing.

Orlando Country General Cancellation Policy Terms
The following applies to all function or event cancellations:
30 days or less of your event: a cancellation fee of 50% of the value of your event.
31-60 days of your event: a cancellation fee of 30% of the value of your event.

Also please note that if you have a deposit paid to secure and hold a specific date, this will be able to in part offset against any cancellation fees that may be due.

ORLANDO COVID RELATED CANCELLATION POLICY
Cancellation fees will not be charged should our venue be closed and unable to operate due to government imposed COVID regulations.
NB: Restrictions including ‘unvaccinated’ guests being unable to attend due to government imposed COVID regulations, at any COVID level, are not exempt from cancellation fees and are as per our “General Cancellation Policy Terms” above.
Any Government requirement that limits or restricts the legal number of guests or group size allowed at Orlando Country will not be counted as a reduction in agreed numbers.
I Have read and agree with all T's & C's

I Have read and agree with all T's & C's
Should be Empty:

Cocktail / Canape Event Run Sheet