The Bega Valley Shire Council (BVSC) Community Grants Program provides funding for initiatives that support the achievement of the BVSC Delivery Plan and/or Community Strategic Plan priorities and actions, or other adopted strategies and plans.
Guidelines for the Final Report and Acquittal
Why we require a report
BVSC requires a project/activity report in order to be satisfied that BVSC’s investment in your project achieves agreed outcomes and funds are appropriately spent.
Reporting also:
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provides you an opportunity to evaluate your project and make improvements where necessary;
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informs the Council where environmental benefits can be spread beyond your project; and
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assists Council in developing future funding programs and policies.
What we do with your project report
The Final Project Report is an important part of your Agreement with Bega Valley Shire Council (BVSC).
Your report will be reviewed by BVSC staff to assess progress, performance and achievement.
This Report (except the financial information) will form part of Council’s Community Strategic Plan reporting and will generally be reported in the BVSC Annual Report. Summaries of final reports will also be presented on the BVSC website.
Timing of report
The final report is due as outlined in Part A of the Agreement. It is very important that you meet the due date. Non-compliance with this Agreement could affect future grant applications..
About the Final Project Report
The Final Project Report should be written to enable a comprehensive review of the outcomes achieved and to inform the BVSC of any issues, opportunities and changes that may be relevant to future Community Grants Program.
As a minimum the Final Project Report shall:
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Detail outcomes achieved;
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Discuss the success of the project and the activities and approaches used;
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Evaluate achievement of proposed project outcomes;
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Outline lessons learnt and future opportunities; and
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Demonstrate appropriate use of funds and allow acquittal of grant.
Copies (or a summary) of media coverage obtained should also be included with your report.
Photographic documentation about the project should be included in your report. Where applicable, these should document sites before, during and after the project. All photographs should be clearly referenced. If you wish the photographer to be credited in any public use of the images, please include the photographer’s name.
The final report should be provided to BVSC in electronic format where possible. If there are items / articles which need to be provided to Council in hard copy these can be posted or dropped off at the Bega Office of BVSC and appropriately marked.
Financial Report
The Final Report must also include a Financial Report clearly detailing the actual expenditure items for the project. Financial reports can be signed off by the project manager or the financial officer preparing the report.