New Staff Induction (2) Logo
  • Staff Induction Form

    Let's get you on board.

    We look forward to providing you with a long and rewarding employment opportunity.

    Before we can officially offer you a position with us, we must first get all the required information/documentation and agreements from you so we can confirm this is the right fit for us, you, and our clients.

    We need you to complete this form and submit it back to us at your earliest convenience.

    We ask that you have all your documents scanned and saved on your computer before you begin. 

    The documents that we require you to have available are:

    • 100 Points of ID and Proof you have working rights in Australia. Proof required for employment with EasyiCare.
        100 points of ID
        Category A – (70 points)
      - Any Passport
      - Any Birth certificate (Australian Translated if required)
      - Australian Citizenship Certificate
      Category B - 1st supporting document worth 40 points (any other is worth 25)
      - Australian Drivers License with photo
      - Australian Government issue ID with photo
      - Public service Employee ID with Photo
      - Tertiary Student Card with photo
      Category C (Worth 25 points only)
      - Credit/Debit/ATM card (Maximum one card from any financial institution)
      - Medicare Card
      - Utility Bill or rate notice (water, council rates, Electricity or gas bill.
      - Statement of Account from financial Institute
      - Social Security or pension Card
      Right to Work in Australia
      Australian or New Zealand Citizens or Residence:
      - Australian or New Zealand Passport
      - Australian or New Zealand Birth Certificate (if New Zealand photo ID must accompany the Birth Certificate)
      - Certificate of evidence of Australian Residence or citizenship Status
      Overseas
      - Valid Visa (giving them rights to work in Australia) And Passport (Any Country)
    • Drivers Licence (a clear copy of front and back)
    • A completed Tax File Declaration Form
    • A completed Superannuation https://www.ato.gov.au/assets/0/104/2244/2335/3c4347e5-f117-48af-9349-43e9f72ea811.pdf on the choice form If you mark super fund nominated by my employer which is HESTA, we require for you to create an account by contacting them directly on 1800 813 327 or visit their website; https://www.hesta.com.au/members/your-superannuation.html Then you will need to complete Q1, Q2, Q3 also make sure to include member number and USI number with all FUND details that you are given & Q5 sign and date it. 
    • Valid First Aid Certificate (less than 3 years old)
    • CPR Certificate (Less than 1 year old)
    • Copies of any Degrees, Certificates, proof of participation etc. you think may be relevant to this position
    • A passport picture of yourself (head to shoulder, clear background and no side profile) this will be use as your Staff ID.
    • A certificate of completion of the NDIS Modules
      • 1st Module -  NDIS Worker Orientation Module
      • 2nd Module - Supporting Effective Communication
      • 3rd Module -  Supporting Safe and Enjoyable Meals
      • 4th Module -  New Worker NDIS Induction Module can be obtained here and by following the step-by-step guide, we suggest you complete this step prior to beginning this form.
    • FireSafetyCertificate:Please access this link, create an account and complete the attached Fire Safety course. https://alison.com/course/health-and-safety-fire-safety-training-and-planning
    • Manual Handling certificate
    • Infection Prevention and Control & Hand Hygiene in Health Care to stay infection free -can be obtained: https://www.safetyandquality.gov.au/our-work/infection-prevention-and-control/hand-hygiene-and-infection-prevention-and-control-elearning-modules
    • FLU Vaccination or Immunisation History Statement
    • NDIS Workers Screening Check is to be done in the state you are applying for. 
      • NDIS Workers Screening Check VIC Employees can apply here - https://www.service.vic.gov.au/services/national-disability-insurance-scheme 
    • Working With Children Check Employee (WWCC E card) clearance https://www.service.vic.gov.au/services/working-with-children

    If you are having any issues completing this form, please contact (03) 8609 0565 or contact the person who interviewed you.

    Please note, that all fields marked with an * are required fields, and the form will not let you proceed to the next page until all required fields are answered (or required files are uploaded).

    Once you submit the form you will receive an email confirming your submission.

  • Personal Details

    Please complete the personal details below
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  • Work Authority and payment details

  • Right to Work in Australia

    Please select documents you have that show you have the right to work in Australia

     

     

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  • 100 Point Identify Check

    We require a 100pts identification check in order to start to work. 

    Please see the below document for the ID documents we require.

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  • Tax File Number

    You must complete Section A (on page 5) of the ATO Tax File Declaration 

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  • Superannuation Details

    You must complete BOTH pages of the ATO superannuation Form

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  • Bank / Payment details

    Easy iCare pays wages weekly through direct deposit. We will require your full bank account details in order to pay wages to your account

  • Character Criteria

  • NDIS Workers Screening Check

    NDIS now require all risk assessed support workers who engage with registered providers to complete an NDIS screening check prior to commencing employment. This came into place on 1st February 2021. 

    All Victorian applicants need to apply here.*

    All NSW applicants need to apply here.*

    *You will have to select Easy iCare as your employer so we can accept the link before the check will be processed. 

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  • Current Working With Children Card (WWCC)

    Easy iCare and NDIS require all workers to have a current Employee Working With Children's Card regardless if they are working directly with children or not. If you don't have an employee working with children card, you will need to submit evidence you have applied for this.

    Victorian residents apply for one here. 

    If you hold a volunteer card, you can update this to an employee one by going here.

    NSW residents apply for your check here. 

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  • Drivers Licence and Vehicle Details

    Easy iCare require all staff who work with clients to have a current valid licence as well as access to a vehicle that has comprehensive insurance in case they are required to drive a participant.
  • Drivers Licence Details


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  • Vehicle Insurance Details


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  • Personal skills, Experience and Qualifications

  • Disability Support Worker Certificate


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  • First Aid Certificate/Letter of Attainment

    Please note First Aid is only available for 3 years since the date gained. They are required to be renewed every 3 years. 

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  • CPR Certificate

     

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  • Manual Handling

    Easy iCare pride themselves on caring for our Staff, but we need our staff to also care for themselves by using proper techniques and behaviors that protect them and their bodies.

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  • Training & Experience you have

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  • Workers Orientation Module

    As part of in the induction process, NDIS requires that all new inductions have completed the Workers Orientation Module 'Quality, Safety and you'.

    To access the module, click on the link above then click the module 'NDIS Worker Orientation Module'.

    You will have to log in or create a new account if you don't have one yet.

    The module can take up to about 90 minutes to complete. You may leave this form open and complete the module on another tab.

    Once completed, you will be required to upload your certificate of completion below.

    If you have already completed this module in the past, you don't need to do it again, you can simply upload your certificate of completion.  

     

    New Worker NDIS Induction Module 


    This ‘New Worker - NDIS Induction’ course has been developed to support NDIS Providers to induct new staff during the COVID-19 pandemic who may not be familiar with working in the disability sector. 
    It is made up of eight online modules that give new workers specific information they need to start working in the disability sector. These are:

    1. Disability awareness

    2. Privacy and confidentiality

    3. Safe workplace

    4. NDIS Code of Conduct and Dignity of risk

    5. Incident management

    6. Know the person

    7. Risk identification and management 

    8. Managing challenging situations

    The learning modules form part of a suite of learning products that new disability workers may complete as part of their induction. This training does not replace the specific training employers provide to new workers to perform their duties, and training on your organisation’s specific policies and procedures.

    You can access the module here (New Worker NDIS Induction Module).

     

    Supporting Effective Communication 

    How can you, as an NDIS worker, best support effective communication?

    This e-learning module demonstrates – from the perspective of NDIS participants – what effective communication looks like, and how it supports choice and control.

    The module is made up of three topics that provides you with information, scenarios, tips, and practical actions that can be taken to reduce risks associated with the communication support needs of people with disability.

    The module looks at:

    • What effective communication looks like and how it supports choice and control.
    • The different ways in which we communicate.
    • Times when effective communication is very important.
    • How workers can support effective communication with people with disability.

    A downloadable ‘Supporting Effective Communication Checklist’ and useful links are available at the end of the module. 

    This module takes approximately 60-90 minutes to complete. Once you start the course you can save, exit and return at any time. Once completed, you will receive a Certificate of Completion.

    This module is also available as audio described and in Auslan.
    Before starting ‘Supporting Effective Communication’,  you should complete the 'Worker Orientation Module – Quality, Safety and You’ module.

    You can access the module here (Supporting Effective Communication).

     

    Supporting Safe and Enjoyable Meals 


    How can you, as an NDIS worker, best support people to have safe and enjoyable mealtimes? 

    This module is an introduction to mealtime support.

    It looks at:

    • Mealtime assistance and the Mealtime Plan
    • Identifying, preventing, and responding to swallowing difficulties
    • Planning food and food texture modifications
    • Mealtime positioning and assistive technology

    You will hear directly from people with disability and be given information, tips and practical actions that can be taken to:

    • reduce the health and safety risks associated with mealtimes
    • provide a safe and enjoyable environment for people with disability

    The module includes a downloadable ‘Supporting Safe and Enjoyable Meals Checklist’ and links to useful resources and further training.

    This module takes approximately 90 minutes to complete. Once you start the course you can save, exit and return at any time. Once completed, you will receive a Certificate of Completion.

    You can access the module here (Supporting Safe and Enjoyable Meals).

     

    Fire Safety Certificate for Health Care Workers - any fire training completed with the basic prevention, detection and escape plan.


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  • Fairwork Infomation statement

    Please see the Fairwork Infomation statement below or available on this link here

  • You Cannot proceed with the Induction form unless we know you received the above FairWork Statement as this is required by Law

  • Disability Workers Exclusion Scheme

  • Please see the Disability Worker Exclusion Scheme Consent and acknowledgement form below or you can go to our page listing all our documents at the following link

  • By signing below, I agree with the conditions stipulated in the above Disability Worker Exclusion Scheme consent and acknowledgment form. 

  • Privacy and Confidentiality Agreement

    Please see the PDF below which you are required to read and digitally agree to below. This agreement is attached to your recent email so you can easily save or print for your records. It is also available along with all our policies and agreements by pressing here

  • Code of Ethics and Conduct Agreement

     Please see the PDF below which you are required to read and digitally agree to below. This agreement is attached to your recent email so you can easily save or print it for your records. It is also available along with all our other policies and agreements by clicking here

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    Incident Reporting Agreement

    Please see the PDF below in relation to our Incident Reporting Agreement. If you cannot see it, please press here

  • Easy iCare Policies and Procedures

    Please see this link to view all of Easy iCare's policies and procedures. 

    Below is a list of the policies/procedures and agreements that you will need to agree to:

    • Aboriginal and Torres Strait Islander People Policy and Procedures
    • Advocacy Support
    • Assessment Policy
    • Bowel Management Policy and Procedure
    • Bullying and Grievance Policy
    • Collaboration Policy
    • Community Engagement and Referral Policy
    • Complaints, Compliments, and Feedback Policy
    • Conflict of Interest Policy
    • Consent Policy
    • Continuity of Support Policy and Procedure
    • Continuous Improvement Policy
    • Cultural Awareness
    • Dress Code Policy
    • Drug and Alcohol Policy
    • Female Urinary Catheter Management
    • Human Resource Management Policy
    • Implementing Behaviour Support Policy - NSW
    • Implementing Behaviour Support Policy - VIC
    • Incidents, Accidents, and Emergencies Policy and Procedures
    • Inclusion Policy
    • Infection Control Policy
    • Information and Record-Keeping Policy and Procedure
    • Linkage Policy
    • Male Urinary Catheter Management
    • Management of Enteral Feeding Policy and Procedure
    • Management of Tracheostomy Policy and Procedures
    • Mechanical Ventilator Management Policies and Procedure Guidelines
    • Mobile Phone Policy
    • Participant Money and Financial Management Policy and Procedure
    • Participant Service Charter Of Rights
    • Participant Transition or Exit Policy
    • Privacy and Confidentiality Policy
    • Quality Management Policy
    • Risk Management Policy and Procedure
    • Safe Environment Policy
    • Service Agreement Policy
    • Specialist Behaviour Support Policies NSW
    • Specialist Behaviour Support Policies VIC
    • Subcutaneous Administration of Fluid and Medication
    • Support Management Policy and Procedure
    • Support Planning Policy and Procedures
    • Vehicle Policy
    • Ventilator Management Policy and Procedure
    • Waste Management Policies and Procedure Guidelines
    • Work Health Safety Environmental Management
    • Working with Children Policy and Procedures
    • Wound Management Policy
    • Zero Tolerance Policy

    By signing below you agree you have read and understood all the above Easy iCare Policies and Procedures.

    Please sign below to confirm you have read and understood the policies contained in the link above. If you have any issues with any of the listed documents, please contact us at head office to discuss.

  • Tell us more about you 

    We want to know your personal skills and habits so we have a better understanding on how we can support you and also understand the type of person you are

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