Room Booking Form

1
Name* This field is required.
First Name
Last Name
2
Email* This field is required.
example@example.com
3
Which room would you like to book* This field is required.Please do not use this form to book for a study session. Please use the study session form located on the dining hall pin board.
Hambly Kitchen and Courtyard - includes Common Room
Federation Kitchen and Dining Room
4
For the following social function:* This field is required.Don't use this form to book for study rooms or meetings. Please describe the social function the room is being booked for.
Huge
Large
Normal
Small
Ok
Ok
5
I am booking this room for an RA/AT/Club function.(eg a corridor function, cohort function or small group activity that needs a risk assessment form)
YESNO
6
Ensure you complete the Risk Assessment form at this link as well:

Risk Assessment Form

(Form opens in new window)

The room will not be booked for your function unless both forms are completed.
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Start Date and time* This field is required.Enter the start date and time of the function
Date
Day
Month
Year
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10
11
12
Hour
00
10
20
30
40
50
Minutes
PM
AM
PM
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End Date and Time* This field is required.When will the function finish
Date
Day
Month
Year
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2
3
4
5
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7
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9
10
11
12
Hour
00
10
20
30
40
50
Minutes
PM
AM
PM
9
Number of guests:* This field is required.How many people are expected to attend?
Lincoln Guests
External Guests
Total Guests
10
IMPORTANT: Do you require permission for serving alcohol?* This field is required.Will alcohol be present?
YESNO
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Approval for alcohol is required by the CEO or DEANS

A responsible person must be present at the event when there is alcohol. Food must be supplied for guests drinking alcohol.
12
Name of responsible person
First Name
Last Name
13
NOTE: The responsible person must control the event, ensure no issues with excessive alcohol or behavious during the event. The room must be left clean and in good condition for another user. If issues occur, the responsible person will not be permitted to act as the responsible person for future events.
14
I have read and accept the responsibilities, terms and conditions to act as the responsible person.Please sign below
15
I understand that it is my responsibility to:

I agree to use the room in a respectful manner

I agree to notify the Duty Advisor at the start and end of use of the space

Inform College Services Staff or the Duty Advisor of any damage or maintenance issues straight away

Supervise guests and the level of noise

Notify the 'responsibe person' about the terms and conditions for taking on this role (if applicable)

Clean the room so that it is in good condition for another use

Ensure that the exhaust fan/ range hood is always used when I am cooking

Ensure that all doors in the room booked are locked and secure when I leave

I understand that by using the courtyard and/ or common room for non-cooking events that I might need to move into the Social Room if another resident would like to use the kitchen. I understand this might be a last minute booking and therefore notification to move may be any time up till the start of the function time.

I understand that if my event changes to an alcohol only event I will be asked to move into the Social Room

Hambly events should use the Hambly Art Room bathroom

The room must be cleaned straight after use e.g. the same night/ day.

Curfew times for all bookings: Sunday - Thurday 10:00 pm, Friday - Saturday 11:00 pm.

I understand that as the signatory I am responsible for the behaviour of my guests and any damage that they cause.

I understand that I will received an auto-reply email advising that my request has been made, but that my booking is not confirmed until I have been contacted by a staff member of Lincoln College confirming my booking.
16
Date* This field is required.Today's date
Date
Day
Month
Year
17
I have read and accept the terms and conditions of booking this room.* This field is required.
18
Approval Granted for Room Booking?Please select one from below
YESNO
19
Approver's NamePlease complete the details below
First Name
Last Name
Should be Empty: