TWH Art Display Board Hire Form

SPECIFICATIONS:

Art Display Boards and stands

Art Display Boards are double sided and made from peg board
Stands are custom made from metal, corner stands are available
Artworks can be hung on the display boards using metal hooks (which can be supplied)
Display area per display board - 1.8 metres wide and 1.2 metres high
Total height of display board and stand is approximately 2 metres
Display boards can be used as single boards using two stands or joined together with the stands (eg. 3 stands for 2 boards, 4 stands for 3 boards etc)

Organisation Name *

Contact Name *

First Name Last Name

Email *

example@example.com

Address *

Street Address
Street Address Line 2
City	State
Post Code	Country

Phone Number

Area Code Phone Number

Mobile Number *

Event Name *

Event Location *

Street Address
Street Address Line 2
City	State / Province
Postal / Zip Code	Country

Hire start date (date that boards are to be collected) *

Date Date Picker Icon

Time for collection of boards *

(Note; Visitor Centre opening hours are 9am - 3pm)

Hire finish date (date that boards will be returned) *

Date Date Picker Icon

Time for boards to be returned *

(Note Visitor Centre opening hours are 9am - 3pm)

Number of Boards required *

Number of stands required *

Number of packs of hooks required *

(Packs of 20 hooks)

FEES AND CHARGES

Display Boards Hire Fee - $11.00 (incl GST) per board per week
(Stands are supplied at no cost)
Hooks Hire Fee - $5.50 (incl GST) per pack of 20 hooks

Board hire cost (no. boards x no. weeks x $11.00) *

$ amount

Hooks hire cost (no. packs x $5.50) *

$ amount

Total hire amount *

$ amount

CONDITIONS OF HIRE

Payment

A 25% deposit must be paid at the time of booking.
The remainder of the fee is to be paid at least seven (7) days before the hire date.
The hirer will be responsible for the replacement or repair cost of any hire goods that are not returned at the end of the hire period or are returned in a damaged condition.

Cancellation

Intention to cancel is to be indicated by telephone and confirmed in writing no late than seven (7) days prior to the arranged commencement of hire - deposit will be refunded.
Cancellation less than 7 days out from event - deposit is non-refundable.
Cancellation less than 24 hours out from event - a full hire fee will be charged.

Transport and Assembly

Collection, return, transport and assembly must be arranged by the hirer.
Towns With Heart cannot supply labour to assist with loading and unloading. We suggest that the hirer has at least 2 men to assist with loading and unloading.
The display boards and stands must be collected and returned by the hirer to Kurri Kurri Visitor Centre, 199 Lang Street, Kurri Kurri (there is a back entrance from Brunker Street to the storage shed).
Collection and return must be within Visitor Centre hours (9am to 3pm).
Collection and return of the boards and stands must be confirmed at least 24 hours prior on 02 4936 1909.

Occupational Health and Safety

The hirer is responsible for all Occupational Health and Safety requirements (as set out in the NSW OH&S Act & NSW OH&S Regulations and all other legislation) associated with the use of the Art Display Boards and stands, including transport, assembly and pack-up.
The hirer is responsible for supervising event staff, volunteers, participants and audiences in connection with the assembly and use of the Art Display Boards and Stands.

Loss and Damage

The hirer is responsible for any loss or damage to the Art Display Boards and stands from the time that the equipment is collected until the time it is returned

Security

The hirer is responsible for the security and protection of the Art Display Boards and stands during the entire hire period.
Where applicable, the hirer is responsible for overnight security.

Public Liability Insurance

It is imperative that individuals, organisations and committees hiring the Art Display Boards and stands ensure that they are adequately covered by a public liability insurance policy to the minimum amount of $20 million. This is to safeguard them, in the event of claims by any person for injury, damages and other expenses incurred due to accident or damage suffered during the conduct of the period of hire.
A copy of the organisation's current Certificate of Currency must be attached. If the policy requres updating prior to the hire period, an updated Certificate must be supplied to Towns With Heart Inc at least seven (7) days prior to the hire period.

Please attach current Public Liability Insurance Certificate *

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ACKNOWLEDGEMENT AND CONSENT *

I agree that I have read, understood and agree to the above Conditions of Hire. I confirm that I have authority to enter into this agreement on behalf of the organisation named above.

Name *

Position *

Organisation Name *

ACTION REQUIRED:

A 25% deposit is to be paid with this application

Direct Deposit details:

Newcastle Permanent Building Society

BSB: 650-000

Account No. 962 935 800

Account Name: Towns With Heart Inc