EnrolNow One - Setup Form Logo
  • EnrolNow One - Setup Form

  • We are thrilled to be setting up your customised EnrolNow portal. In order to start the implementation process could you please complete this form.

    You will notice none of the fields are mandatory. Please complete all the fields you can. If you are not sure yet about some componments please leave them blank and we will discuss further.

    Please don't hestaite to call or email with any questions:

    support@enrolnow.com.au

    ph. (03) 4052 1111

  • Email Address

    Please note we have encountered deliverability issues with @kindergarten.vic.gov.au or .edu.au email adresses. EnrolNow are working with DET to resolve these. If possible we do suggest your service utilise an email address without the DET domains (eg. gmail)

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  • Key Contact for EnrolNow

  • Invoicing

  • EnrolNow Costs & Invoicing

    The annual service fee is invoiced upon implmentation and then on the anniversary month each year. 

    Please advise below your preference for the invoicing for the monthly licencing fee: each month, each quarter or annually.

    Please note if your service has opted into any adiditonal modules (with additional costs) these will be also invoiced with the timing you have selected.

  • EnrolNow One Portal Setup

  • Please note credit card processing fees will apply for EnrolNow to collect these fees on your behalf. If this has not yet been quoted, we will shortly advise the charge based on the fee your collecting. 

  • We will contact you when the form has been setup to ask for the username and password inorder to conect your account to the relevant forms. Your service is then directly responsible for all associated fees.

  • Program Types

    When families apply to attend your service they will generally nominate what program type they are applying for in a given care period. Most services include 3 year old kindergarten and 4 year old kingergarten. Some offer other options at time of application such as bi-lingual or bush kinder. Please select those that apply as well as adding any additional program types. 


  • Programs

    Within a given program type, many services operate several programs. These are generally preferenced by families and allocated through the offer process. Please provide details of programs operated below








  • Extended Care Programs

    Within your EnrolNow portal you have capacity to allocate a child to additional or extended days outside of their allocated program. These are generally preferenced by families and allocated through the offer or enrolment process. Please provide details of any programs available to families over and above your standard program.


  • Required Processes

  • Every organisation is different, resulting in a necessity for processes to also be different. The EnrolNow One automated processes will be tailored to meet your services unique requirements. Please indicate which of the following will be required (and managed) at your service:

  • ^ Please note: the wailtist validation process can be helpful to: (a) ensure that families who have added their name to your waitlists still require care and (b) collect care requirements from existing families for the following year

  • Critical Dates

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  • Customisation to templated forms and emails

  • EnrolNow have a base Enrolment Form, this form ensures we have many of the required fields in the correct format for the KIMs report, along with other suggested data collection that could be useful to your service.

    Please take a look at this enolrment form, this is the starting point from which we will build the customised form for your service.

    In order to understand the customisations required by your service please complete the questions below, the key inputs required are:

    • links to policies (ideally these are on your website and you can provide the url link, if not you could host them on a google account or other share file solution)
    • permissions & consents (we will build these into your enrolment form, please attach a copy of the current relevant consent forms you send to parents)
    • Introduction blurb (optional: should you require any welcome / introduction  blurb we can include this at the top of the form)

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  • Online Applications / Waitlist Management

    Please review the attached forms and email templates and provide marked up versions for any changes required. Please note, we will separately email these to you for your feedback based on the critical dates provided.  

    Application Form Template (Groups / Clusters)

    Confirmation of Enrolment email template

  • Waitlist Validation

    Please review the email templates and provide marked up versions for any changes required. Please note, we will separately email these to you for your feedback based on the critical dates provided.  

    Waitlist Validation email template

    Note, families who wish to make a change to their application will be returned to the original application form. 

  • Offer and Program Preference

    Please review the attached forms and email templates and provide marked up versions for any changes required. Please note, we will separately email these to you for your feedback based on the critical dates provided.  

    Offer email template

    Program Preference Form template

    Confirmation of receipt of Offer Acceptance and Program Preference email template

  • Enrolment deposit or other payments

  • Please note credit card processing fees will apply for EnrolNow to collect these fees on your behalf. If this has not yet been quoted, we will shortly advise the charge based on the fee your collecting. 

  • We will contact you when the form has been setup to ask for the username and password inorder to conect your account to the relevant forms. Your service is then directly responsible for all associated fees.

  • Implementation

  • We usually ask you to allow about 3 weeks for implementation. We have a stepped process where we build first daft forms, collect feedback and revisions, before then building the software platform.

    Please note, fees (including implementation, system access and the annual child record fee), all start from when we commence this work. This is becuase we need to provide system access to you, so you can start reviewing email templates and testing.

     

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  • System Agreement

  • You will be asked below to agree to and accept the terms and conditions of   the EnrolNow System Access Agreement (available via link below and scrolling though the embedded agreement below).


    This agreeement is BETWEEN: ENROLNOW PTY LIMITED (ABN 711 497 11580) of PO Box 750, Glen Iris, 3146 (‘we’ or ‘us’) and 'you' ({organisationName} of {address}, ABN: {abn137})

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