WHAT WE DO

OPERATING HOURS

Monday to Thursday 07:30hrs – 16:00hrs

Friday: 07:30hrs – 1400hrs

Access to TEi worksites is only permitted during your normal working hours. You are not permitted access after hours without the approval of the General Manager.

PREMISES LAYOUT, FACILITIES & AMENITIES

Workshop layout 5500sqm.

Toilet facilities are located in the middle bay at the end of the workshop.

Disable toilets are located near the Administration building.

There are water fountains located around the workshop.

CODES OF PRACTICE & LEGISLATION

Definition

A code of practice provides practical guidance for people who have work health and safety duties. These codes give guidance on:

• how to achieve the standards required under the Act
• effective ways to identify and manage risks.

A code of practice applies to anyone who has a duty of care in the circumstances described in the code. In most cases, following an approved code of practice would achieve compliance with the health and safety duties in the Act, in relation to the subject matter of the code.

Like regulations, codes of practice deal with particular issues and do not cover all hazards or risks which may arise. The health and safety duties require duty holders to.

You are directed to comply with all applicable legislation, regulations, ordinances and by-laws, and with the Company’s requirements. These Acts and Regulations place obligations on employers and employees, and provide penalties for employers, individuals and subcontractors who fail to comply.

Current Legislation

• WHS Act 2011
• WHS Regulation 2011
• Environmental Protection Act 1994
• Environmental Protection Regulation 2008
• Codes of Practice & Industry Standards
• TEi HSEQ Manual
• TEi Policy & Procedures
• Hard copies are available in the main office.

SAFETY RULES & RESPONSIBILITES

We all share the responsibility to:

• Work in a Safe manner
• Encourage others to work in a Safe manner
• Co-operate with Management in the support of promotion of Health, Safety and Welfare on the worksite
• Promptly report accidents, unsafe practices and conditions that become apparent

Safety Rules

Your Safety Responsibility

You will be responsible for having the highest regard for the safety of yourself and others. Do not under any circumstance attempt to perform a task if you feel it will be unsafe. You must report anything that you notice to be unsafe to your TEi Representative.

Your TEi Representative

Your employment will be under the direction of a TEi Representative. If you have any problems or wish to clarify anything at all or clarify procedures please ask your TEi Representative.

IDENTITY OF HEALTH & SAFETY REPRESENTATIVES

The TEi Rehabilitation & Return to Work Coordinator (RRTWC) is Ryan McArthur.

CERTIFICATES, LICENCES & TICKETS

All workers must have the appropriate training and certification before commencing work.

Workers are required to have:

• TEi Induction
• Certificates of Competencies, Trade Qualification, Licences.
• Appropriate PPE
• Licences need to be on hand if requested.

Copies must be submitted to TEi Administration prior to commencement. TEi will maintain a register of these details.

HAZRD & RISK MANAGEMENT

If you see a safety hazard on this worksite, RECTIFY OR REPORT IT.

If it is beyond your capabilities, inform your TEi Representative.

Hazards

TEi will identify specific workshop related hazards and emergency plans applicable to the work. However, you are required to make your own assessment of the hazards and risks and report them to your TEi Representative.

Hierachy of Controls

The hierarchy of control is used for determining appropriate control measures for eliminating or minimising hazards and risks when developing safe work methods.

1. Elimination – Remove the hazard completely

2. Substitution

3. Isolation – Separate people from the hazard

4. Engineering

5. Administration

6. PPE

Some Identified Workshop Hazards & Risks

• No person is to work in an area alone. They must be in visual contact with another person who is aware of their presence.
• Heat stroke and dehydration: Drink plenty of water
• Take rest breaks as needed in the shade
• Mobiles phones are a distraction and are not permitted whilst working

Jewellery

You may be directed to remove personal jewellery or take precautions to minimise the risk of causing bodily harm if it’s considered to be unsafe. You are encouraged not to wear jewellery while at work.

Isolation of Equipment

Equipment with isolation locks must not be operated and equipment with Warning tags must be operated in accordance with the conditions specified on the tag. Locks and tags must not be removed except in accordance with the direction of the TEi Representative.

PERSONAL PROTECTIVE EQUIPMENT/CLOTHING REQUIREMENTS

Compulsory PPE to be worn at all times:

1. Hearing Protection
2. Steel Cap Boots
3. Safety Glasses
4. High Visibility Clothing
5. Gloves

TEi workers will be issued with Safety glasses and ear plugs

As Required:

1. Oxy goggles
2. Welding shields
3. Welding jackets
4. Respirators
5. Dust Masks
6. Sun visors and 15+ sunscreen
7. Overalls

PPE is signposted.

COMMUNICATION/CONSULTATION/MEETINGS

TEi has an obligation to inform workers about new information, changes to policy and procedures and HSE information. Some of the ways we do this is by:

• Distributing a copy of the workplace safety policy to all workers on commencement
• Conduct training sessions about Workplace HSE and company policies
• Attach information to payslips
• Place information on posters, notice boards for workers and other persons
• Company Inductions & Refreshers
• Daily Pre-Starts
• Regular Toolbox Meetings
• Monthly HSEQ Meetings
• Directly from TEi Representative to employee
• Log onto our Company website www.tei.com.au
• Procedures, Work Instructions
• Monthly newsletter

Toolbox Meeting
A TEi Representative will conduct regular Toolbox Meetings for all workers. Used to provide guidance and information on safety matters, discuss safety issues, suggest topics to stimulate discussion, policy and procedure training, other WHS Training, task specific training. General discussion on a topic of workers choosing - ability to discuss topics with management that are important to them.

A copy of the toolbox talk will be kept on workshop notice boards.

Pre-Start Meeting
A TEi Representative will conduct daily pre-start meetings for all workers every morning. Used to highlight any previous concerns and any foreseeable ones and communicate daily activities, hazards, PPE, incidents, focus area.

HSEQ Meetings
A TEi Representative will conduct monthly HSEQ Meetings for all workers. This will address minutes of previous meeting, Reports on Safety Inspections, monthly statistics, milestones&achievements.

Safety Suggestion Box
If you wish to remain anonymous, TEi has available a safety suggestion box. Please write down any input you may have. This will be addressed at monthly HSEQ Meetings.

EMERGENCY RESPONSE & EVACUATION

An emergency is a situation that poses an immediate risk to health, life, property, or environment.

In an EVACUATION, you will hear a CONTINUOUS SIREN indicating there is an emergency, please evacuate to the Emergency Assembly Area located outside the front entry gate.

The Evacuation Coordinator will coordinate the evacuation.

The Duty Manager will report the emergency:

1. Fire, Ambulance, Police call (000) and provide emergency support details they require
2. Contact with power lines – call ERGON on 131 203, who will arrange repairs.

EMERGENCY EVACUATION PLAN

TURN OFF YOUR MACHINE IF SAFE TO DO SO

FOLLOW THE EXIT SIGNS TO LOCATE AND LEAVE THROUGH THE NEAREST EXIT AND PROCEEED TO THE EMERGENCY ASSEMBLY AREA.

CALMLY FOLLOW INSTRUCTIONS GIVEN BY STAFF OR THE ATTENDING FIRE OFFICERS. THE DUTY MANAGER WILL ACCOUNT FOR ALL OCCUPANTS AND REPORT MISSING PERSONS TO FIRE OFFICERS.

DO NOT RE-ENTER THE BUILDING UNTIL YOU ARE TOLD IT IS SAFE TO DO SO BY THE EVACUATION COORDINATOR OR FIRE OFFICERS.

TEi have an annual practice evacuation drill.

Please take the time to familiarize yourself with building layout and evacuation sign & diagram displayed throughout the workshop. You must be able to answer the following points.

1. The location of the building’s escape routes
2. A procedure for conducting members of the public to an exit and then to the designated assembly area
3. Checking of all rooms for people
4. The location of fire fighting equipment
5. The location of fire alarms or equipment for warning of fire (TEi has a SIREN located in the main office)

BY CLICKING NEXT, I understand where the EMERGENCY ASSEMBLY AREA is located.

FIRE EXTINGUISHER LOCATION & USE

There are fire extinguishers located around the TEi Workshop.

In case of a fire:

• Raise the alarm to other workers immediately
• Only fight the fire if it is safe to do so, if not, call 000 and evacuate to the assembly area.
• Obtain fire extinguisher, stand upwind with a clear exit route behind you, pull pin, aim at base of fire, squeeze trigger to activate, and sweep across base of flames.
• If you do use a fire extinguisher, put it out of service, TEi Representative to be advised as soon as practical.
• You are required to attend in the two yearly Practical & Assessment in Fire Safety. You will be notified accordingly of your attendance requirement.
• Please take the time to familiarize yourself with building layout and evacuation sign & diagram displayed throughout the workshop.
• If a fire extinguisher is used it must be bought into the main office for servicing, DO NOT PUT IT BACK IN ITS PLACE.

The fire extinguisher is labelled with which fire can be extinguished. The green indicates what fires can be extinguished.

HOUSEKEEPING

• All workers are obligated to tidy their own work area.
• Prevent trips and falls, clear up as you work, keep areas around work activities clear at all times.
• A tidy environment is a safe environment and leads to better productivity.
• Maintain clear access and walkways.

FIRST AID

Seek help!

A First Aid Kit will be available in the workshop and main office.

Qualified First Aid Officer available.

Current first aiders are identified in the workshop office. Take the time to make yourself aware of the qualified first aiders.

REPORTING OF INCIDENTS, INJURIES & HAZARDS

Workers are required to report any incidents or near miss sustained or witnessed regardless of how minor to your TEi Representative.

The TEi Rehabilitation Co-ordinator (RRTWC) is responsible for recording, reporting and monitoring injured workers. Following an injury/accident administration staff will organize medical treatment and first aid/medical or hospital treatment will be given. You must inform the medical practitioner that you have injured yourself at work. They will provide you with a Workers Compensation Medical Certificate for you to return to the TEi RRTWC. You must report to the RRTWC. Employees must produce a clearance certificate to work. Following this, Employer and Employee Workers Compensation forms are lodged with Workcover. You will be required to follow medical and RRTWC instructions should you sustain an injury to ensure mandatory requirement for WorkCover are fulfilled, failure to report may lead to decline of your WorkCover Claim.

Investigation and reporting will be carried out.

HIGH RISK WORK, SWMS, PERMITS TO WORK

All workers must understand and work in accordance with safe work method statements and risk assessments produced for their specific tasks.

Working at Heights

Safe Work Method Statements & Risk Assessments must be developed and authorised before any work at heights is undertaken. Fall prevention should be used when a worker can potentially fall from any height. Heights above 1.8m requires fall prevention and a rescue plan. The exception is platform ladders and scissor lifts under 11m.

A Working at Heights Permit must be issued by the person in charge.

Employees & Subcontractors working at heights must be suitably trained and competent.

Full body harnesses must be worn for fall arrest or work positioning, as well as vertical or horizontal static lines.

Harnesses and lanyards must be stored securely and kept dry when not in use.

All heights work must comply with current legislation and Codes of Practice.

Once you have a harness on you must have a rescue plan.

No ticket is required for scissor lift.

Confined Space Entry

No entry is permitted to areas that are deemed to be confined spaces or that may have altered atmosphere except under the following conditions:

• Employees & Subcontractors entering must be suitably trained and competent
• a Confined Space Permit must be issued by the Person in Charge
• Rescue Plan and Risk Assessment available
• Employees & Subcontractors must carry gas monitoring, rescue kits and other provisions which are applicable to confined spaces.
• Safe Work Method Statements & Risk Assessments must be developed and authorised before any confined space entry.

All confined space work must comply with current legislation and Codes of Practice.

Electrical Work

ALL ELECTRICAL WORK IS REQUIRED TO MEET STRINGENT SAFETY STANDARDS.

• Only licensed electrical workers may undertake electrical work.
• All electric shocks must be reported and any person receiving an electric shock must be taken to a doctor immediately for an precautionary ECG.
• All electrical equipment to have current test & tag.

Electrical Equipment

We draw your attention to the importance of the safe operation of all electrical power tools, leads and equipment;

All equipment / machinery not in use must be turned off;

Power cables not in use are to be rolled up and hung clear of work areas;

All power equipment must have a current test and tag, Tag “out of service” if they are not

Inspect all electrical power equipment before use. Defective electrical power equipment is not to be used, tagged “out of service” and is to be reported to your TEi Representative.

Should you need to isolate any equipment you must notify your TEi Representative. Locks and tags will be supplied as required. Locks and tags must not be removed except in accordance with location procedures.

EQUIPMENT ISOLATION

You are not permitted to work on any piece of plant, mobile plant or equipment unless you have been trained and assessed in the Lock out/Tag out Procedure.

You are not permitted to remove another person’s danger tag or attempt to start a piece of equipment that has a danger tag fitted.

You are permitted to place an out of service tag on a piece of equipment that is found to be faulty or unsafe. This tag can only be removed by a person who is qualified to repair the equipment―or in certain circumstances by a competent TEi Representative.

It is essential to advise a TEi Representative if you have tagged equipment which is out of service.

OPERATING COMPANT VEHICLES, PLANT & EQUIPMENT, MOBILE PHONES

Company Vehicles

You are not to drive a company vehicle, or operate any TEi equipment without the appropriate licences or approvals. If your drivers licence is cancelled by the court for any reason you are required to notify your TEi Representative /Manager immediately.
Your driver licence must be on hand.

When using a TEi vehicle, workers must sign the keys out on the vehicle record register located under the key rack.

Mobile phones

The use of employee privately owned mobile phones on TEI work worksites or premises during working time is not automatically authorized.

Employees who can state a reason for their privately owned phone to be switched on during work time should apply to the General Manager for an exception and if granted should ensure the use is limited.

In the workshops any person wanting to use a private phone should clock off and leave the premises or alternatively do so outside the TEi premises during break times.

The use of portable music devices is strictly prohibited during working hours.

Plant and Equipment

• Only persons holding relevant certificates of competency are to operate plant and equipment unless undergoing training.
• No riding on plant or equipment unless proper seating is provided.
• All major plant and trucks to have reverse warning devices fitted and operational.
• No riding in back of utilities or trucks.
• Log books to be kept for all major plant items and filled in daily. Located in Foreman Office. Any defects, reported to TEi Representative.
• All plant is to be checked using a plant pre start form before commencement of use and any defects reported to the TEi Representative.
• Light vehicles give way to ALL construction plant.
• Make eye contact with operator before approaching plant.
• Do not walk under booms on cranes and excavators.
• Plant Operators are not permitted to work if fatigued. Workers are required to report to TEi Representative if not fit for task.
• Safe Operating Procedures for plant & equipment shall be utilised in operation.

DRUGS & ALCOHOL USE, FITNESS FOR WORK

You must advise us of any medical condition that may have an adverse effect on your work performance and the safety of others. Please ensure you notify your TEi Representative of any prescription medication you take.

If you have a medical condition eg. diabetes that may require attention during working hours, you are required to let your TEi Representative know. The information will be recorded on a medical register.

Illegal drugs and alcohol are not permitted on TEi Worksites

TEi has regular random drug testing.

Workers found to be under the influence ie returning a non negative test to drugs or alcohol will be immediately removed from the worksite.

Further action will result.

ENVIRONMENT, RECYCLING, ENERGY & WATER USE

TEi is committed to minimising the impact of our production on the environment. We aim to reduce wherever practical our wastage and general impact on the environment. You are required to assist us with our environmental protection plan by maintaining pollution controls, placing all rubbish in appropriate bins, removing liquids or materials no longer required in the work area to bins and waste storage.

No spillage of oils, fuels or polluted water allowed into drains or creeks.

If spillage occurs, contact the General Manager or TEi Representative who will instruct the correct action in accordance with the environmental management plan.
The Environmental Officer will investigate.

Under no circumstances are you permitted to feed the wildlife or ferral animals. Ensure that lids are placed securely on bins and food scraps are not left lying about.

Use waste bins provided.

Process for Reporting Wildlife

Report wildlife to a TEi Representative who will contact the appropriate authorities. Workers are not permitted to approach wildlife.

QUALITY EXPECTATIONS

TEi is committed to Quality to delivering high quality products and service ensures the necessary resources are available to oversee the production of quality goods and services at all levels.

TEi manages a quality system consistent to AS/NZS/ISO 9001:2015.

Our quality system is managed and maintained by our Quality Assurance Management team to ensure continual improvement of processes and consistency with principles specified in the standard.

There are procedures that need to be followed by all employees to ensure TEi produce a quality product to our clients.

There are continual audits of our quality system, to ensure the system is continually improving.

TEi have a document control system in place for workers who perform work on the company server. A link will be emailed to the new starters.

SMOKING RESTRICTIONS, DESIGNATED SMOKING AREAS

TEi has a designated smoking area during break times. The area is signposted. All butts are to be placed into the disposal unit provided.

There is no smoking or use of equipment involving a naked flame (ie. Lighter or matches) near paint thinners.

No smoking in TEi vehicles, plant or offices.

CLIENT WORK SITES

Some clients enforce strict operational procedures on their worksite. If you are required to work on a clients work worksite it will be necessary for you to have a worksite specific induction. Some clients enforce strict drug and alcohol testing on their worksites.

RESTRICTED ACCESS

• Make yourself aware of the risks associated with restricted areas and barricades.
• Offices which are locked are restricted access.

TRAFFIC MANAGEMENT, SPEED LIMIT & PARKING

Parking is available on TEi premises.

Do not park in visitors or disable designated car parks.

The speed limit is 10km/h.

Drivers who infringe may be banned from driving on TEi worksites.

Reckless driving (eg. Hooning, skidding of tyres, speeding) to and from work is not tolerated.

CONDUCT

Subcontractors are responsible for maintaining the highest regard for the safety of workers, persons at or in the vicinity of the worksite, the works, temporary work and the property of third parties.

As an independent contractor and not an employee or agent of TEi you are required while working on TEi worksite to work as directed by the TEi Representative.

Subcontractors are to follow all safety instructions given by a TEi Representative while on a TEi worksite.

Safety infringement warnings will be given to any person who disregards safety procedures, verbal instructions or reminders.

If a serious breach of the Workplace Health and Safety Act or the TEi Safety Policy occurs, the offending person will be investigated and will be removed.

SUBCONTRACTOR & VISITOR REQUIREMENTS

Must be approved by TEi prior to commencement.

Must have a TEi Induction and appropriate licences.

Required to wear PPE.
Sign in/out on the TEi Visitors Register located in the main office.

Personnel who do not have a TEi Induction shall be escorted by an Inducted Representative at all times.

Report to TEi Representative/Manager.

Provide PPE for their employees and subcontractors alike.

Must be involved in TEi pre-start meetings.

Must follow TEi Policies, Procedures and Safety Rules.

SUBCONTRACTOR PREQUALIFICATION

Prior to commencement, a mandatory requirement is to complete a Subcontractor Prequalification form and return to TEi office.

Safety Data

If requested, a contractor shall supply upon request statistical safety data for the purpose of :

• Assessing the contractor’s safety performance (eg contractor’s Lost Time Injury Frequency rate for the previous three years)

• Computing performance indicators (eg hours spent at TEi worksite while performing work under the contract)

INSURANCE AND INDEMNITY

A contractor shall provide evidence of Insurance required under the Purchase Order Conditions.

In addition to any other motor vehicle or driver insurance required by law a contractor shall ensure all motor vehicles to be used on the worksite are covered by third party property damage.

Copies of Certificates of Currencies provided to TEi.

GRINDERS

Only grinders with dead-man switches are permitted for use on TEi worksites and premises. This means that contractors also need to comply with this.

REMEMBER!

• Safety on TEi worksites will be very proactive.
• Always observe your surroundings.
• Pre-start meetings are there for you. But, don’t wait for a pre-start meeting to point out a dangerous situation, let the TEi Representative know so that the problem can be fixed.