This form is to be completed by any person (the Applicant) applying to take photographs or film within the Auckland War Memorial Museum (the museum) building, for non-commercial purposes. Note that a fee may be charged to cover staff and venue costs associated with your request, where appropriate. You will be notified of any fee prior to photography or filming taking place.

Please note, Auckland Museum reserves the right to decline any request due to short timeframes, inappropriate context or use of objects, galleries or the Museum, or any other reason deemed appropriate by kaitiaki responsible for the galleries and objects. As a general guide, we require two weeks’ notice in advance. Special cases will be considered on a case by case basis.

This does not constitute permission to reproduce images from Auckland Museum’s collections. People wishing to reproduce images from the Museum’s collections must make themselves familiar with the Museum’s rights and permissions and cultural permissions when applying to request images.

Please enter your details below

Please enter your first name

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Institution/Company

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Is the nature of this project commercial or not for profit? What is your intended Budget?* This field is required.Briefly outline below.

What type of access do you require?* This field is required.

Film/Video

Still photography

Where do you need access to?* This field is required.

Entry to the Museum

Entry to the Highlights Tour

Requested date/s and Duration of Shoot* This field is required.Please mention the date of a reccy (if applicable).

Requested start and finish times* This field is required.Times outside normal business hours may incur a fee.

In which locations would you like to film/photograph* This field is required.Only locations listed below will be approved for use.

He Taonga Māori - Māori Court

Te Ao Tūroa - Māori Natural History gallery

Pacific Masterpieces

Pacific Lifeways

Grand Foyer

Origins

Land

Volcanoes

Ancient Worlds

The Mackelvie Collection

Weird & Wonderful

Arts of Asia

Colours Gallery

Museum Library

Pou Maumahara Memorial Discovery Centre

Scars on the Heart

Spitfire

Zero

World War One Hall of Memories

World War Two Hall of Memories

Under the Dome Event Centre

Te Whiwhinga Imaginarium

Te Ao Mārama South Atrium

Sainsbury Horrocks Gallery

Whaowhia

Auditorium

Stories of Auckland

Special Exhibition Gallery

Other

The following questions will ask in which areas in the Museum you wish to film/photograph and if there are any specific objects or display cases you wish to feature.

Our galleries and exhibitions are described on our website here. Information about our objects and display cases can be found in Collections Online. Please do note that permission needs to be gathered for certain specific objects or display cases through images@aucklandmuseum.com.

Information on our Museum Specialists can be found here.

Would you like to feature any specific objects / display cases?* This field is required.

YESNO

Which objects / display cases would you like to feature?* This field is required.Permissions for featuring of any specific objects or display cases will need to be sought through images@aucklandmuseum.com . Mention Accession Number if known.

Please describe editorial focus/nature of your story or feature and the planned use of the photography/film* This field is required.Please explain the nature of the story, and in what context the Museum and/or collections will be featured, describe the intended audience and reach, where and when this will be broadcasted.

Who is your intended audience? And what is your audience reach?* This field is required.

In what context will the Museum and/or collections be featured?* This field is required.

Would you like to interview anyone or do you need any background information? * This field is required.

YESNO

Proposed date for completed story or feature to run:* This field is required.Please include any repeat screenings

Please detail below who you would like to interview or which background information you require* This field is required.

Please enter details of crew and equipment (e.g. number of people, equipment including tracks/dollies and lighting to be used, power requirements, access to prep space or if you will require access to the loading doc, scissor lift or goods lift) below.* This field is required.Only equipment and crew numbers specified in this application will be approved for use on the day.

A Job Safety Analysis or Safe Work Method must be supplied in advance to film at Auckland Museum.

Info here

I can confirm that I will supply a Job Safety statement in advance of filming.* This field is required.A Job Safety Analysis or Safe Work Method must be supplied in advance to film at Auckland Museum.

YESNO

TERMS & CONDITIONS

Please make yourself aware of the copyright conditions, filming and photography conditions, health and safety conditions, and condentiality conditions below.

Permission is given only for the approved use. New editions or re-use of images in other projects require new applications to be made.

The Applicant will not reproduce images or film footage of any objects from the Museum’s
collection and accepts that reproduction is not authorised. The Applicant accepts that filming or photography in the Museum does not give copyright in any images of artworks filmed or photographed.

The Applicant will supply the Museum with a list of all works that appear in any photographs printed or in film/video footage after editing.

Acknowledgement of Auckland Museum must accompany the reproduction of ANY collection material. The Museum prefers acknowledgement to appear adjacent to the reproduction. For television, films, videotapes and audio-visuals, acknowledgement in the credits is acceptable. Such acknowledgement must include the words “Auckland War Memorial Museum - Tāmaki Paenga Hira”.

Any reproductions (colour slides, monochrome negatives, photographic prints or digital
applications etc.) may not be made for publication or distribution without permission.

A copy of the publication or production will be provided to Auckland Museum free of charge.

FILMING/PHOTOGRAPHY CONDITIONS

Museum objects may not be touched or moved.

Filming or photography of Hotunui (the meeting house located in the Māori Court), the Holocaust Gallery is strictly not permitted.

Filming/Photography of school children is not permitted unless permission is given by the parent(s) and supervising teacher and a signed release form has been received for each child.

If you require electrical extension leads for the purposes of your filming, these must be self-supplied and be safety-tagged.

A maximum of two light sources are to be used, unless authorised by the Museum. Lights must be shut off except when actual photography is taking place.

Only LED lights are allowed as an additional light source. Museum objects made of organic
materials (everything except stone, metal, ceramic, glass) are degraded by UV and IR light
exposure. If you are using additional light sources, please avoid light falling on the displays unless absolutely necessary, and keep light intensities and duration of exposure to a minimum (e.g. turn lights on when not in use).

All light stands or similar equipment must be stabilised with sandbags, and are to be placed a minimum of 1.5 metres away from any objects. All equipment on stands must be placed at a distance that is greater than their height away from any objects.

All cables are to be positioned so as not to constitute a tripping or other hazard.

The consumption of food or drink is only permitted in the Auckland War Memorial Museum Grand Foyer space, the Kai Room or the Tuitui Cafe.

No food or drink is permitted in any of the Museum galleries.

No chemicals or hairsprays are to be used in the galleries.

If any extraordinary costs are incurred by filming or photography in the galleries, these costs will be on-charged to the Applicant.

The Museum reserves the right to change any arrangement if our representative believes that objects are being put at risk.

HEALTH & SAFETY CONDITIONS

I agree to observe all directions from the Museum representative relating to Health & Safety, the security of the site, and the property of Auckland War Memorial Museum.

I accept my obligations under the Health & Safety in Employment Act 1992, and I agree that I will comply with the provisions of the Act while working in the Museum.

CONFIDENTIALITY CONDITIONS

I agree that condentiality about back of house areas, including storage areas will be strictly
maintained by the photographer or film crew and that any footage not used in the final
photograph or film will be destroyed so that security around back of house areas is not
compromised.

No information about back of house or storage areas will be disclosed by the photographer or film crew.

Do you agree with the terms & conditions mentioned on the previous page?By agreeing, you will also be required to send a link to the footage /send a copy of publication to: smckegg@aucklandmuseum.com / Auckland Museum, Private Bag 92018, Victoria Street West, Auckland 1142, New Zealand

YESNO

Please let us know why you do not agree with the conditions

Signature* This field is required.

Thank you

Thank you for completing this form. Your enquiry will be processed once you clicked the submit button below. Once approval has been received, please report to Auckland Museum at the time and day specified in your application, with a copy of your approval document. An Auckland Museum representative will accompany you at all times during photography or filming.

Filming Request Form