Facility Booking Form

Name of Organisation/Applicant*

Facility *

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Phone Number*

Mobile Number*

E-mail*

Purpose of Use*

Date & Times Required*

Date*

Date

Start Time*

:HourMinutesAM/PM Option

Finish Time*

:HourMinutesAM/PM Option

Carnival bookings require 3 preferred dates.

Requirements / Equipment / Setup Needs

Name of person in charge during use

Name*

Phone*

E-mail*

Position Held

Total number of Participants

Anticipated Spectators

School Bookings Only

Number of Teachers

Number of Parents / Carers

Number of Children

Children Age Groups

0-5 Years6-12 Years12-17 Years18+ Years

Does your group require access to any of the following?

Please choose type of catering required

Snack & DrinksHot FoodOther

Other requirements - Please list any other requirements that you may have

Conditions of Facility Hire

InterpretationIn these conditions, unless the context otherwise requires: “JUST” means Australian Crawl Goodna Pty Ltd– trading as Just Sports n Fitness“Venue Manager” means a person appointed as such by JUST and includes any other personauthorised to act on behalf of such person;“Facility” means any part of the venue, including any fittings, fixtures and equipment on premises; “Hire” means the use of the Hired Area under the Hire Contract;“Hire Contract” means the contract for use of an area at the venue comprising the Hire Formand these Conditions of Hire;a) “Hired Area” means the centre or facility hired by the Hirer under the Hire Contract;b) “Hirer” means the party identified as such in the Hire Form and includes, where appropriate, any participants, spectators, invitees, guests and officials associated with or permitted to enter the venue by the Hirer;c) “Hire Period” means the period of time specified in the Hire Form; andd) “Venue” means any venue managed by JUST, as indicated in the Hire Form. Use of VenueThe Hirer is permitted to use the Facility indicated in the Hire Contract for the Hire Period, subject to compliance by the Hirer with all terms of the Hire Contract.The Hirer shall at all times obey the instructions of the Coordinator with respect to the use of the centre.The Hired Area shall not be used for an activity other than that specified in the Hire Form.The Hirer’s right to use the Hired Area cannot be transferred to any other person (including any subhiring), without the written approval of the Venue Manager.The Hirer shall not permit a person or persons not under the direction and control of the Hirer to use the Hired Area.Where a Facility other than the Hired Area is used by the Hirer, the Hirer must immediately pay JUST the fee for hire of that Facility.a) Where the Hired Area is used for longer than the Hire Period, the Hirer must immediately pay JUST the fee for the additional use of the Hired Area.All fees and charges are subject to annual review.Organisations with outstanding rental fees from a previous booking will not be permitted to use any JUST facility until payment in full is received. Cancellation By HirerThe Hirer may cancel a Hire by giving written notice to the Venue Manager at least 14 days before the commencement of the Hire Period.A cancellation of a Hire within 14 days of the Hire Period must be directed, in writing, to the venue manager. All charges for the Hire Period shall remain payable by the Hirer. However, where another person is permitted by JUST to hire the Hired Area for the entire Hire Period cancelled by the Hirer, the Hirer shall be entitled to a refund of any fees paid to JUST under the Hire Contract. JUST shall not be under any obligation to seek or permit an alternative hire for this purpose. Cancellation By the Venue ManagerThe Venue Manager may, if the Facility or any part thereof is unfit for use, cancel a Hire. Neither JUST nor the Venue Manager will be liable in respect of any costs, loss or damage sustained as a result of the cancellation of a the Hire, but JUST will refund any fee paid for the Hire(provided that the Facility or part thereof is not unfit for use due to any act or omission of the Hirer). SupervisionThe Hirer is responsible, during the Hire Period, for the supervision and control of all persons who enter the facility for any purpose relating to the Hire. This responsibility extends to all participants, spectators, invitees, guests, officials and a visitor associated with the hire, and includes all facilities, such as foyers, meeting rooms, change rooms, toilets and store rooms.

CleaningDuring Hire Period – The Hirer must ensure the general cleanliness of the Hired Area during the Hire Period. This includes the regular pick up and collection of litter and cleanup of any liquid spill. All storage areas, meeting rooms and office areas used by the Hirer must be maintained in a clean, neat and orderly fashion at all times.Cleaning After Hire Period - At the conclusion of the hire period, the Hirer must immediately remove all decorations, settings, litter, refuse and waste and must leave the Hired Area, including all fixtures, equipment and utensils, in good order and condition. AlcoholNo alcohol is permitted to be brought into the Facility at any time during the Hire Period. Food and BeverageNo food or beverages are to be sold by the Hirer, or permitted to be sold by any other person, during the Hire Period without the written approval of the Venue Manager.If the sale of food and beverage is approved by the Venue Manager, the Hirer must comply at all times with all legal requirements (including the Food Act 1984) and meet all stipulations of Brisbane City Council’s Health Service Department. SmokingSmoking is prohibited in all areas of the Facility. This ban must be enforced by the Hirer at all times during the hire period. Crowd Control/SecurityIf requested by the Venue Manager, the Hirer shall make provision for the supply and payment of crowd controllers in accordance with the Private Agents Act 1966 and must, during the entire Hire Period, comply with any other instructions in relation to safety and security issued by the Venue Manager or the Brisbane City Council. First AidThe Hirer is responsible for the provision of all first aid for activities associated with the Hire. Admission FeesAdmission fees are not be to be charged or collected by the Hirer without the written approval of the Venue Manager. IndemnityThe Hirer agrees to indemnify and to keep indemnified, and to hold harmless JUST, its employees and agents, and each of them, from and against all actions, costs, claims, charges, expenses, penalties, demands and damages whatsoever which may be brought or made or claimed against them, or any of them, in connection with the Hirer’s use of the Hired Area or any other activities of the Hirer at the Facility. The Hirer indemnity shall be reduced proportionally to the extent that any act or omission of JUST, its employees or agents, contributed to the loss or liability. InsuranceThe Hirer shall at all times during the Hirer Period, be the holder of a current public liability policy of insurance in the joint names of the Hirer and JUST , which provides coverage for an amount at least $10 million per single event (“Public Liability Policy”). The public liability policy shall cover such risks and be subject only to such conditions and exclusions as are approved by the JUST.A copy of the policy and certificate of currency must be provided to JUST prior to the commencement of the Hire Period.

Please attach a copy of your current Public Liability Policy

In making this application, I acknowledge that I have read the "Conditions of Facility Hire" and agree to abide by them. This agreement extends to include all agents, staff, guests, participants or any other person on your organisations behalf. Payment is not a confirmation of booking, you will be emailed acceptance & approval prior to booking date.

I accept & agree to the Conditions of Facility Hire*

Yes