With a prime view of the stage you can enjoy your own space to relax in after your ride, throughout the on-stage entertainment and prize-giving’s. Arrive to a fully set up marquee and courtyard, so you can simply walk in to host and entertain your VIP's, teammates or colleagues. 

Corporate Village Packages

Hosting package A  40+ pax package - $2,200 +gst

Hosting package B  20–40 pax package - $1,600 +gst

Hospitality package A includes:

• 6m x 13m prime site
• 6m x 9m marquee
• 6m x 4m courtyard with picket fencing
• 3 x 1.2 m round tables with 6 chairs each

Hospitality package B includes:

• 6m x 10m prime site
• 6m x 6m marquee
• 6m x 4m courtyard with picket fencing
• 2 x 1.2 m round tables with 6 chairs each

All sites include:

• Electricity if required
• Sign identifying your site
• 3 bin waste station (General Waste, Recycling and Food Waste)
• Outdoor table set up - 1 x 1.2m round table with a large umbrella and 6 x chairs
• 1 x Trestle table for food or drink display
• Bike rack to store your bikes
   

Order additional furniture or cooking equipment to deck out your area further.

You are welcome to bring along up to 2 x teardrop flags and erect them within the boundary area of your site. These are for the purpose of identification only. There is no sales, marketing or promotional activity allowed in this area.

Final invoice will be sent through to your selected contact person by 31st of August 2021 for payment by 20th of September 2021.

Optional Extra - Refreshments and Ice  

Due to our liquor license conditions, alcoholic refreshments must be purchased from our licensed Hospitality Managers, The Merchant of Taupo.

Contact The Merchant directly to order any alcoholic or non alcoholic beverages, email:  susan@themerchant.co.nzor ph 07 378 4626 

Corporate Village Packages Terms and Conditions of Hire 2021
 
 
1.    We provide you with a marquee site on event day on Tongariro North Domain which is our Event Village.

2.    We will erect a marquee and provide picket fencing and set up your marquee to the selected layout. For any changes or additonal equipment not listed then please contact Jules Harvey on 07 378 1546 or jules@cyclechallenge.com

3.    We provide a sign to identify your marquee site.  Unless your group is a sponsor of the event, displaying its own logo, no marquee is to have any logo or advertising displayed on it or in the surrounding area without prior consent of the organisers. Consent will only be considered if there is no conflict with existing sponsors. Please contact our Media and Partnerships Manager, Hayden Dickason hayden@cyclechallenge.com  or 07 378 1546 if you have any queries regarding this.

4.    Vehicles are not allowed on the site.  As part of your package you will be allocated 1 VIP Car pass and this will give you access to the Domain via Redoubt St to the allocated parking space. This car pass is to be used to unload any equipment you have. You must present the car pass (that you will be sent) to the security on the gate to allow access. Do not leave anything in your marquee overnight. Security is available but no responsibility is taken by LTCC for any equipment or belongings left on sites overnight.

Vehicle access is anytime on Friday the 26th and between 9.45am -12noon on Saturday 27th Nov. There is a strictly no vehicle movement in the Event Village after 12 noon on Saturday.

5.    Due to the conditions of our Hospitality Manager’s liquor licence, no alcohol is allowed to be brought in by your group to your allocated site. If you wish to consume alcohol you must make arrangements to purchase from our Hospitality Management Company, The Merchant of Taupo, who can also supply non-alcoholic beverages.  Contact Susan susan@themerchant.co.nz  or 07 378 4626. 

6.    As there is a District Council by-law which bans the consumption of alcohol in the CBD area your group must abide by the conditions of the Hospitality Manager’s liquor licence with regard to where alcohol is consumed within the Event Village area. The Merchant of Taupo will advise you of those conditions. 

7.    You may wish to have a BBQ or some other outside food catering arrangement for your group. This is permissible with the proviso that such arrangement is for your own group’s use only and you are not to provide food in any way to general members of the public be it by way of sale or giveaway. This includes not carrying out fund-raising activities other than completely in-house to your own group. Catering can also be arranged, please contact Jules@cyclechallenge.com for options.

8.    We will provide a set of bins on site that will allow you to separate your waste. In an endevour to become more sustainable we ask you to use these bins correctly and to keep your site and the surrounding area clean and tidy.

9.    Your booking remains provisional until any charges have been paid. Once payment has been received we will advise of site allocated. We will allow a maximum of two weeks from the receipt of these conditions for the payment to be made, after which time any provisional booking will be cancelled.

10. That your company as declared in this booking form is liable for any damages caused by anyone using the marquee and/or site and will pay in full the necessary repairs or replacement of damaged marquee or ground of the site occupied by the applicant Company on this booking form.

Package A cost: $2200 + GST

Package B cost:  $1600 + GST

Cancellations received after 5pm on 1st November 2021 are non-refundable.

Waiver and Release

a) Upon Submitting this form I/WE HEREBY WAIVE, RELEASE AND DISCHARGE from any and all liability for death, disability, personal injury, property damage, property theft and all other foreseeable risks, claims or actions of any kind (including negligence) whatever and however occurring which may arise, at any time, from or in connection with, directly or indirectly, my/our use of my/our marquee site and the erection, use of, and removal of any structure on that site at The Domain before during and after the 2021 BDO Lake Taupo Cycle Challenge, the following persons or entities: The Event Organisers, Event Officers and personnel, land managers and/or owners, event sponsors, volunteers, New Zealand Police, New Zealand Transport Agency and all of the above respective officers, directors, employees, independent contractors, representatives, agents and volunteers.

b) Upon Submitting this form I/WE HEREBY INDEMNIFY AND HOLD HARMLESS the persons or entities mentioned in (a) above from any and all liabilities, claims or actions (including negligence) whatever and however caused which may arise, at any time, as a result of or in connection with, directly or indirectly, my/our use of my/our marquee site and the erection, use of, and removal of any structure on that site at The Domain park, Tongariro St before during and after the 2021 BDO Lake Taupo Cycle Challenge.