Rose City Farmers Market enhances the lives of the community by creating reliable access to healthy, fresh, locally grown food; delivering consistent wellness education; generating much-needed income; and supporting local farmers, food producers, and artisans by providing programs that foster social gathering.
Our market season is from April 7, 2018 to the weekend before Thanksgiving, November 17, 2018. The market is open every Saturday from 8:00 a.m. to 12:00 p.m.
By filling out this application, I acknowledge and agree to each of the following rules of Rose City Farmers Market. I understand that any disregard of these rules may be grounds for removal of my membership.
Vendors are selected by a seniority-type system. Vendors in good standing are given ﬁrst opportunity to return the following year. Vendors who come to all markets will be given priority over those who pick and chose certain days.
To apply to become an approved member of Rose City Farmers Market (RCFM) submit a completed Membership Application, Member Agreement and Legal Indemnity Agreement. Upon a successful farm inspection (if applicable) and application review, pay a season member fee of $50.
Agriculture producers shall have a farm visit by a member of the Advisory Committee prior to becoming a member. Value-added producers are reviewed and selected by the Advisory Committee and may be subject to a site visit.
All products sold at RCFM shall be grown or produced by the member or member’s agent, and grown or produced within 75 miles of the RCFM location. The agent must be fully educated and knowledgeable about the product, how it is used, grown or produced, and be able to communicate this clearly to customers. Very limited exceptions to “producers only” or “local only” rules will be made through a vote of the Advisory Committee. Keeping the market producer-only and local are the primary objectives of RCFM. Permitted items for sale include: agricultural products, horticultural products, individually wrapped food or dairy items meeting local and state regulations, and handcrafted non-food items.
All agricultural members are subject to farm inspections and are required to be available for surprise inspections immediately following (but not limited to) each market day. The member will pay a one-time farm visit fee prior to selling at the market. The fee is based on mileage from the farmers market to the farm and back. The fee will be paid to the Farmers Market Director prior to the farm visit. Mileage rates will be based on the current stateapproved mileage reimbursement rate less approximately 30%, which is $ 0.40 per mile. Any member in violation of the “producer only” rule will be immediately removed as a member of the Farmers Market Association and will no longer be allowed to trade at the market. Members are encouraged to use environmentally responsible and sustainable methods of production.
Transparency is critical to the integrity and success of our market. Whether you follow organic or conventional growing practices, use organic ingredients or not in your products, it is imperative you communicate these details to any inquiring customers, other members, media, etc.
All potted plants, trees, or nursery starters that are sold at RCFM must be grown from seed, plug, cutting, bulb, or bare-root by the member. No resale of pre-ﬁnished plants is allowed unless part of an artistic arrangement.
Each member is responsible for obtaining a sales tax number, if required by the State of Texas, and collecting and paying any sales tax assessed on their product(s). The member shall be responsible for ﬁling any and all tax returns required by the State of Texas and/or IRS with respect to sales tax collection and sales reporting.
All Rose City Farmers Market members are responsible for their own general commercial liability insurance policy. Rose City Farmers Market does not carry liability insurance for members. Rose City Farmers Market is not responsible for vendor liability insurance. Rose City Farmers Market strongly encourages members to seek information and obtain general commercial liability insurance.
All members participating in Rose City Farmers Market shall be individually responsible for any loss, personal injury, death, and/or other damage that might occur as a result of the member’s negligence or that of its servants, agents and employees. Because no insurance is provided to members of Rose City Farmers Market, each vendor is responsible for his/her own product liability insurance.
All members will pay a trade fee of $20.00 per trade day. Trade day fees shall be collected by the Market Director or acting Market Manager each trade day. If the trade fee is a barrier to a member’s ability to sell at the market, a negotiated fee may be approved by the Advisory Committee.
Members are allotted a 10′ x 10′ trade space. If you require additional trade space on occasion, please make a request with the Market Director at least 48 hours before trade day to determine if space is available. Please keep all product and display materials within your 10’ x 10’ space. The RCFM Market Director’s role is to ensure the smooth operation of the market each day. The Market Director and the Farmers Market Advisory Committee have primary responsibility for the operation of Rose City Farmers Market.
The RCFM Advisory Committee will vote by consensus on all member participation and approved products to be sold at the market. The RCFM Market Director will have ﬁnal approval of all member participation and products sold at the market.
Hours of operation are 8:00 a.m. to 12:00 p.m., rain or shine. The RCFM Market Director may elect to close the market in the event of dangerous or threatening weather.
All Members shall sign the Legal Indemnity Agreement before selling at RCFM.
Health, Safety and Related Rules:
Members and their employees are responsible for informing themselves about and complying with federal, state, and local health regulations and licensing requirements governing the production, display, distribution, and sale of their products.
Manufactured food products shall meet Smith County Health Department requirements, including licensing and permitting rules.
All prepared food members, including foods made under the Texas Cottage Food Law, are required to produce package-ready samples of their product and provide proof of proper licenses and permits before being allowed Page !3
to sell at the market. All food members entering the market are required to use only natural ingredients, with no artiﬁcial colorings, ﬂavorings, or hydrogenated fats. Unlabeled packaged and/or processed foods are not allowed. Cottage Food members shall have a Food Handler’s Permit before selling at the market. Please have all licenses and permits with you each trade day. In an effort to prevent “product creep,” all members must have approval for and submit a sample of any new items before selling.
Members providing samples of their products shall comply with the rules governing sampling, market sanitation, and health issues of the Smith County Health Department or other authorities as applicable.
All food vendors must comply with the following:
Proper labeling is required for all food.
All food products must be stored at least 6″ above ground.
All meat must be kept frozen.
All cheeses must be kept at 40 degrees or less.
All eggs must be kept at 45 degrees or less.
Keep samples in clean, covered containers or individual containers as required by your individual license, permit, or regulations.
Use toothpicks or disposable utensils to distribute samples.
Dispose of pits, peels, rubbish in leak-proof garbage receptacles.
Maintain control over samples (self-service is not permitted).
Provide your own trash receptacle.
Any ﬁnes imposed upon RCFM for incorrect sampling procedures will be assessed to the member responsible for the non-compliance.
Failure to abide by these sampling requirements may result in revoking your approval to provide samples to market customers.
PLEASE discuss your individual sampling plan with the Market Director BEFORE sampling at the market.
All members shall be knowledgeable about their product, how it is used, grown or produced, and be able to communicate that clearly to customers. All agriculture members shall provide candid and honest information about any synthetic pesticide, herbicide, or fungicide use when asked. If a customer asks, “do you spray your vegetables?” they are likely wanting to know whether you use ANY synthetic products on your crops. Be forthcoming about your growing practices.
All members and their representatives shall conduct themselves in a professional manner while at RCFM, and in accordance with local, state, and federal laws while at RCFM.
The member is solely responsible for any and all damages resulting from the sale of unsafe, unapproved, or unsound goods.
No selling is allowed prior to market opening at 8:00 a.m. I realize it is difﬁcult to delay a purchase at the expense of losing a customer, but everyone MUST adhere to this policy in order to be fair to all vendors.
Members may not smoke or use tobacco or vapor products on market grounds or parking areas during market set-up, take-down, or during market hours.
Although customers are welcome to bring their pets, members are not allowed to bring any live animals to the market.
Refer constructive comments or complaints directly to the Market Director or other market personnel. Refrain from spreading suspicious or unsubstantiated stories about anyone at the market or to anyone at the market. If you have a concern or complaint related to market business please discuss them with the Market Director immediately.
Booth setup on market days may begin any time prior to 7:30 a.m.
All members shall be set up and ready to sell by 7:45 a.m. (15 minutes prior to market opening). Please arrive early enough to allow your entire booth to be prepared and ready for customers 15 minutes before market opens. Members should not be unpacking and organizing their booth after market opens at 8:00 a.m.
The market space will be closed to member vehicle trafﬁc at 7:30 a.m. each market day. Any members arriving after 7:30 a.m. will be required to park their vehicle outside of the market trade space and walk their products and supplies to their booth space. We cannot make exceptions to this rule.
Breakdown of booths begins promptly at 12:00 p.m. Members are not allowed to begin breaking down or leave the market prior to 12:00 p.m. Insurance prohibits any motor trafﬁc in the selling area between 7:30 a.m. and 12:00 p.m. Any member that needs to leave early should park their vehicle outside of the market trade space prior to market opening and have the Market Director’s prior approval.
The RCFM Market Director will assign each member a booth space. Overall market layout is subject to change at the Market Director’s discretion based on the total members present each day, and other factors.
All members must provide their own canopies, which MUST be sufﬁciently and safely weighted to the ground as soon as they are set up. Please do NOT set up your tent/canopy/umbrella if you do not have at least 29# (the weight of a double solid cinder block (not the hollow kind) from Home Depot) or greater weights attached to each leg – no matter the weather. The parking lot is situated such that any wind is maximized and sudden gusts can spring up at any time resulting in tent legs swinging up and hitting someone. The weights must be tied down securely so that the legs of the tent cannot be lifted easily. The weights must not dangle or be balanced on the tent leg. On windy days at least TWO people must set up and take down tents. If alone, get help from a neighbor or market volunteer. The importance of this cannot be stressed enough. If you cannot comply with the weight requirements, please do not set up that day. Market umbrellas are not allowed.
Members provide their own tables, chairs, signs, refrigeration, 3-prong extension cords with ﬂuorescent tape to adhere to the concrete in walkways, and storage.
Each member shall prominently display a sign in their booth identifying the farm or business name, and the city location of the farm or business.
All product descriptions shall be accurate and truthful. For example, “Noonday Onions” must have been grown in Noonday and “Jacksonville Tomatoes” must have been grown in Jacksonville.
Members shall supply all materials and containers for customer sales. Please encourage your customers to bring their own bags and containers to carry their purchases.
Members who produce trash (including produce scraps and trimmings or customer-created trash) must provide a neat, visible trash receptacle for customers’ use. All trash shall be hauled off by the member; no trash may be left behind. On-site trash receptacles are for customers only. Members shall clean their space at the end of the market.
Maintain a clean and well-organized booth space at all times. Be mindful of upturned produce boxes, loose paper, etc.
Electricity is available on-site. Members requiring electrical power are responsible for providing their own outdoor extension cords and ﬂorescent bright-colored duct tape to cover ALL portions of the cord that lie in any walking area used by market customers.
Members requiring electrical service to support compliance with health regulations have priority over electrical uses not required to ensure product safety.
Trade Day Calendar and Cancellations
Each member is required to complete, submit, and commit to a Trade Day Calendar. A new calendar should be submitted by each member any time there is a change in their future trade day schedule.
RCFM requires a minimum cancellation notice of 48 hours prior to the start time of the market. Members may call or text the RCFM Market Director, Lisa Horlander, at (903)539-2875 or email email@example.com .
Much effort is given to the layout and ﬂow of the market each market day. Late arrivals and no-shows have a negative impact on this effort and should be avoided. In order to efﬁciently plan, organize and set up the market each morning, market personnel and volunteers need to know in advance which members will be attending the market. Your cooperation is key.
In summary, these rules are designed for everyone at the market. Please follow them and help others follow them. If you see non-compliance, please inform the member politely. If the problem doesn’t correct itself, please inform the Market Director immediately