CTA Course- Request to Host Form

CTA REQUEST TO HOST FORM
Thank you for your interest in hosting a Certified Tourism Ambassador™ class.

The Certified Tourism Ambassador™ Program is a nationwide certification program and certain requirements must be met to ensure consistency of the learning experience for all participants. These requirements are prescribed by the Tourism Ambassador Institute® (TAI®), the oversight body for the designation.

This document describes the responsibilities of the host organization and will help you provide the information that is required by the TAI® and Bermuda Tourism Authority(BTA), the Accredited Provider of the Bermuda Tourism Ambassador Program.

We appreciate your interest in bringing the Bermuda Tourism Ambassador Program to your front-line team. Please feel free to contact us with any questions. Thanks for catching the passion for this exciting program!

Sincerely,

Bermuda Tourism Authority

If you have any questions, please call Eron Woods at 279-6651.

Click "Next" below.

ROLES & RESPONSIBILITIES:

1. Participants – CTA classes conducted by facilitators provided by BTA will only be approved for employers that will guarantee a minimum of twenty (20) participants from their organization. This minimum is not applicable if you choose to conduct CTA classes using your own organization’s facilities or you allow other interested CTA's to join your class to make up the difference. All facilitators must be trained by BTA and authorized to conduct the CTA classes. Contact BTA for more information.

**As online enrollment is open to the entire region, you may have several participants enrolled in your hosted class who are not from your organization. Therefore, it’s to your advantage to enroll your organization’s participants online immediately after your class is officially entered into the CTANetwork.com system. (See “Enrollment” below.)

2. Enrollment Applications Must be Submitted Online – Once you have confirmed with BTA’s office that your program has been entered into the CTANetwork.com system, your participants may be enrolled. All participants must be enrolled online a minimum of TWO WEEKS before the class date. You may choose to do this one of two ways:
(1) your organization’s participants may go online to www.CTANetwork.com and enroll themselves
OR
(2) your organization may assume that responsibility and complete the enrollment online for each of them

3. Payment in Full – The host organization is responsible for submitting payment in full for all participants from the host organization, either by cash, check or credit card. If you prefer to pay by check, the online enrollment process will produce an invoice which you may print out for each participant. All enrollment application fees are non-refundable and non-transferable.

4. Think Ahead, Plan in Advance – You are encouraged to complete this Request to Host form at least four weeks in advance. This allows time for BTA’s review and approval of your class, as well as giving you sufficient time to:
a) Recruit interested participants
b) Secure BTA authorized facilitator(s).
c) Make arrangements for the meeting room and on-site administration.
d) Provide the pre-class reading materials to the participants at least two weeks in advance.

5. Promotion – The host organization is responsible for all marketing and promotion of its CTA class to the organization’s participants.

6. Administration – The host organization assumes all meeting planning responsibilities, including covering the cost of meeting space, AV and refreshments. A meeting planning checklist is available from BTA. In return, BTA will provide guidance on on-site registration. As the hosting organization, it is your responsibility to ensure that all participants attend the entire class and complete the test at the end. Full instructions and support are available from BTA.

7. Obtain Final Approval Before Proceeding – Please obtain final approval from BTA before you finalize arrangements and promote the CTA class. BTA will expedite the approval process so that you may begin your promotion in earnest. Final approval is signified via a copy of this agreement that has been authorized by a BTA representative.

Questions? Contact Eron Woods at info@service.bm

Thank You!
BTA appreciates your support of the
Certified Tourism Ambassador™ Program!

CTA REQUEST TO HOST FORM

Please fill out the below information.
Organisation Name *
Primary Contact *

First Name Last Name
Primary Contact Email *
example@example.com
Primary Contact Phone *

Area Code Phone Number
Title *

Company Address *

Street Address
Street Address Line 2
City	Zip Code
Postal / Zip Code	Country

CTA REQUEST TO HOST FORM

Please fill out the below information.
Before making a final decision regarding your proposed CTA class date(s), please examine BTA’s CTA class schedule here to avoid conflicts with other scheduled classes. Please consult with BTA to obtain approval for your proposed class before finalizing the date, time, and arrangements.
The class includes the National Tourism Plan training session and Certified Tourism Ambassador course. The time requirement is 8:30 AM - 2:00 PM.
Proposed Dates *
Do you have a location to host the CTA Course? *

Yes No, please schedule a location for us
Proposed Location *

Location Address *

Street Address
Street Address Line 2
City	State / Province
Postal / Zip Code	Country

Name of Meeting Room

CTA REQUEST TO HOST FORM

Please answer the questions to the best of your ability.
How many participants do you anticipate? *
What is the maximum number the room can hold? *
Do you have specific facilitators in mind? Please list them:
Do you have a specific facilitator in mind? *
Where will participants park? *
Will the host organisation provide free parking? *

Yes No
If "no", what is the fee per vehicle?

CTA REQUEST TO HOST FORM

Please follow the below instructions.
The undersigned agrees to adhere to the items outlined within the Request to Host Roles & Responsibilities document and assumes full responsibility for the control of all copyrighted electronic and printed materials used at or in conjunction with the classroom session.
Please Sign

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Date *

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