QUT Guild BBQ Booking Form

Location & Dates

Community BBQ's every Wednesday commencing from the 06th March 2023. The BBQ's will be held at the Botanic Bar Balcony.

Please note, BBQ use is provided in preferance first to QUT Guild and their QUT Guild's Affiliated Clubs. If making a BBQ booking prior to the start of the semester, please note that confirmation may be delayed as to ensure that priority is provided first to these entities. 

Food Safety and Handling

All workers on the BBQ event must complete the Do Food Safely online learning program. The program takes 20-30 minutes to complete and will generate a certificate of completion at the end. This certificate is to be sent to QUT Guild (clubs@qutguild.com) no later than 48-hours prior to the event.

In the instance that the program is not completed by minimum 4 staff, QUT Guild reserves the right to cancel the use of the BBQ. Only those who have completed the certificate are able to assist in running the event and/or handle food.

Working Expectations

Minimum Staff

QUT Guild expects no less than 4 staff will be on-site for the entire duration of the event and will be delegated roles such as cooking, preparing, sales and tidy. This expectation provides the event organisers an opportunity to safely operate without haste. These individuals must be over the age of 18, not-intoxicated and either a staff or student of QUT. 

In the instance that the event organisers cannot provide minimum 4 staff to assist in running the event, QUT Guild reserves the right to cancel the use of the BBQ. 

Event Bump-In/Out

For a successful event, it is imperative that adequate time is provided to bump-in/out of the space, and also have time to delegate tasks and set expectations. QUT Guild expects that the BBQ staff will be available 60-30minutes prior/post the selling period of the event to assist in a thorough cleaning of the space. 

In the instance that the event organisers arrive less than 30-minutes prior to the event launch, QUT Guild reserves the right to delay the launch of the event to ensure a full handover is provided to event organisers.

QUT Guild Staff On-Site

QUT Guild will provide support in the lead-up to the event and on-the-day bump-in. However, QUT Guild staff are not expected to stay on-site during the events duration. They will be contactable by phone (provided on-the-day) if any questions arise.

Behaviour and Conduct

It is expected that the BBQ staff understand that thier actions are a direct reflection on QUT Guild. Through using QUT Guild equipment and resources, it is expected that the BBQ event team will maintain a high-level of respect, safety and courtesy to customers and the general QUT community while hosting the event. Additionally, respect should also be granted to other QUT Retailers on campus.

In the instance that behaviour is not reflecting postively on QUT Guild, QUT Guild reserves the right to cancel the use of the BBQ. 

Responsibilities

QUT Guild

• Provide equipment relevant to the basic use of the BBQ/space (marquee, esky, cleaning materials, cooking utensils, tables);
• For Community BBQ Bookings (only available to QUT Guild clubs):
  • Booking of the space through the Campus Coordinator;
  • Supplying all food and drinks for the event;
  • Marketing and promotion on social media.

QUT Department/School/Faculty

• Booking of the space through the Campus Coordinator;
• Bring a eftpos machine/device (e.g., Square Reader);
• Coordinate, set expectations and ensure food safety complaince of minimum 4 staff;
• Total cleaning of the space pre/post the event;
• Providing any data from the event to QUT Guild post the event (sales record, attendance etc.)
• Supplying all food and drinks for the event.

QUT Club/Society/Association

• Provide any additional promotional materials (banners, tablecloths, merchandise);
• Bring a eftpos machine/device (e.g., Square Reader);
• Coordinate, set expectations and ensure food safety complaince of minimum 4 staff;
• Providing any data from the event to QUT Guild post the event (sales record, attendance etc.)
• Total cleaning of the space pre/post the event.

While this request is being reviewed, you may wish to download the QUT Guild BBQ Guide to read about more specific use of the BBQ's and the space.