Equipment Hire Application Logo

  • Equipment Hire Application

  • Community & Cultural Services
    1st Floor, Rigby House, Cnr Coff & Duke Streets, Coffs Harbour
    Email: equipmenthireccs@chcc.nsw.gov.au
    Phone: 6648 4083 or 6648 4078
    ABN 79 126 214 487
    www.coffsharbour.nsw.gov.au

  • Applicant Details

  •  -

  • Event Information

  •  - -
  •  - -

  • Available hours for pick up and return are Monday to Friday 8:30am to 4:40pm

  •  - -
  •  :
  •  - -
  •  :

  • PA System & Delay System

    Please note: system must be operated by a professional audio provider (e.g Any Entertainment). There are no leads/microphones included, these must be hired through an audio provider. In hiring this equipment you will be hiring:

    •  2 x Front of house speakers (15") in a cover
    • 2x Foldback speakers (12") in cover
    • 2x Sub speakers (18") in cover
    • 2x Large speaker stands
    • 2x Connector speaker stands (fit into subs)
    • Mixing desk in roadcase

  • Risk and Responsibility

    a) In consideration of hiring Coffs Harbour City Council's equipment from Community & Cultural Services, and by signing this agreement, I accept the whole risk of carrying out the hire and use of the marquee;

    b) I acknowledge that I will ensure that the marquee I've hired is used in a safe and appropriate manner;

    c) I acknowledge that I am responsible for the safe return of the marquee to Coffs Harbour City Council and that I will incur any costs associated with any damages or loss to the marquee;

    d) In accepting these risks and responsibilities I agree to indemnify Coffs Harbour City Council against all claims arising from the hire, including but not limited to, any loss, liability, damage or expense, accident or injury to any person including serious injury or death, as a result of the hire, or acts of negligence.

  • Conditions of Hire

    a) The applicant will supervise the use of the marquee;

    b) Approval will only be granted following the acceptable completion & return of the Hire Agreement 7 Days prior to hire;

    c) The hirer is responsible for ensuring that the equipment is properly set up, as per instructions provided with the marquee.

    d) Please ensure the marquee is dry before re-packing;

    e) The return agreement must be signed upon return with the Marquee.

  • Risk and Responsibility

    a) In consideration of hiring Coffs Harbour City Council's International Flags from Community & Cultural Services, and by signing this agreement, I accept the whole risk of carrying out the hire and use of the flags;

    b) I acknowledge that I will ensure that the flags  are suitably used in a safe and appropriate manner;

    c) I acknowledge that I am responsible for the safe return of the flags to Coffs Harbour City Council and that I will incur any costs associated with any damages or loss to the flags;

    d) In accepting these risks and responsibilities I agree to indemnify Coffs Harbour City Council against all claims arising from the hire, including but not limited to, any loss, liability, damage or expense, accident or injury to any person including serious injury or death, as a result of the hire, or acts of negligence.

  • Conditions of Hire

    The International Flags will only be loaned under the strict supervision of the persons indicated below;

    a) Approval only agreed to following the acceptable completion & receipt of Hire Agreement 7 days prior to hire;

    b) Please confirm with Council contact as to the availability of the flags;

    c) Requests will be screened and at the discretion of the Council contact based on community benefit and estimated responsible use and storage;

    d) The return agreement is signed when returning the International Flags.

  • Risk and Responsibility

    a) In consideration of hiring Coffs Harbour City Council's PA System from Community & Cultural Services, and by signing this agreement, I accept the whole risk of carrying out the hire and use of the PA System;

    b) I acknowledge that I will ensure that the PA system is suitably used in a safe and appropriate manner;

    c) I acknowledge that I am responsible for the safe return of the PA System to Coffs Harbour City Council and that I will incur any costs associated with any damages or loss to the PA System;

    d) In accepting these risks and responsibilities I agree to indemnify Coffs Harbour City Council against all claims arising from the hire, including but not limited to, any loss, liability, damage or expense, accident or injury to any person including serious injury or death, as a result of the hire, or acts of negligence.

  • Conditions of Hire

    a) The equipment will only be loaned under the strict supervision of the approved technician;

    b) Approval only agreed to following the acceptable completion and receipt of Hire Agreement 7 days prior to hire;

    c) Please confirm with Council’s contact as to the availability of the equipment well before expected use;

    d) Requests will be screened by Community & Cultural Services Group staff and only approved based on community benefit, estimated responsible use and storage;

    e) When in use the equipment is not to be exposed to the elements; and at all times when not in use should be stored in a dry, secure location under the strict supervision of the Hirer.

    f) The Hirer is prohibited from loaning the equipment onto another party.

    g) The person/organisation signing the Agreement is also responsible for the timely return of the equipment in line with Agreement timeframes and guidelines (no late returns please).

    h) The Return Agreement is to be completed when returning with the equipment.

  • In order to continue this form, a 'yes' answer is required on the previous question. If you do not accept the Risk & Responsibility & Conditions of Hire, we are unable to hire out the requested equipment to you. If you would like to continue, please change your answer to the previous question.

  • Privacy and Personal Information Protection Notice

    • this information is voluntarily required to process your request and will not be used for any other purpose without seeking your consent, or as required by law;
    • your information may comprise part of a public register related to this purpose;
    • your application will be retained in Council’s Records Management System and disposed of in accordance with the Local Government Disposal Authority;
    • your personal information can be accessed and corrected at any time by contacting this Council.

  • Applicant's Declaration

  • In order to continue this form, a 'yes' answer is required on the previous question. If you do not accept the Applicant's Declaration, we are unable to hire out the requested equipment to you. If you do accept the Applicant's Declaration, please select 'yes' to the previous answer.

  • Should be Empty: