Iconic Productions BOOKING AGENCY AND MANAGEMENT Services Agreement COMPANY CREDIT CARD / COMPANY CREDIT MONEY CARD - Schedule 4
CERTIFICATION FROM INDEPENDENT CONTRACTOR CONFIRMING THE USAGE POLICY AND TERMS AND CONDITIONS OF HOLDING AND USING A COMPANY CREDIT MONEY CARD “CCARD” owned by Iconic Performances™, it associates, successors and affiliations.
Iconic Performances Pty Ltd (“Company”) may, at the COMPANY's discretion issue a COMPANY CREDIT CARD / COMPANY CREDIT MONEY CARD (“Assets”) to certain INDEPENDENT CONTRACTORs for use in their jobs. This policy and agreement sets out the acceptable and unacceptable uses of such credit cards and can be found in the COMPANY's knowledge base, policies and FAQ server.
- Use of COMPANY-issued CCARD is a privilege that the COMPANY may withdraw at any time, with or without cause. Upon an INDEPENDENT CONTRACTOR’s termination of agreement or contract, all CCARD must be returned to the COMPANY'S address as stated.
- The INDEPENDENT CONTRACTOR in possession of the company CCARD is solely responsible for all purchases on the card and for ensuring that the card is not used by unauthorized personnel. Card numbers may not be distributed and should not be saved in online accounts.
- Any company CCARD the COMPANY has issued to an INDEPENDENT CONTRACTOR must be used for business purposes only, and for purposes in conjunction with the INDEPENDENT CONTRACTOR’s job duties. INDEPENDENT CONTRACTOR’s with such credit cards shall not use them for any non-business purpose. Non-business purchases are considered any purchases that are not for the benefit of the COMPANY or have not been approved by the COMPANY to be purchased.
- Business-related expenses, such as food and lodging while on COMPANY approved business travel, may be purchased on the company CCARD as long as these purchases are consistent with the COMPANY's travel and expense policy and thet agreement and/or contract.
- All purchases, in any currency, in the amount of $1.00 or above must be approved prior to purchase. The INDEPENDENT CONTRACTOR must submit the purchase request in writing on the COMPANY slack communication server to the appropriate finance personnel and/or department or other supervisor or department – as required and receive approval via the COMPANY slack communication server before making the purchase. The INDEPENDENT CONTRACTOR should attach a copy of the purchase approval to the receipt and submit them together when submitting the receipt to appropriate finance personnel and/or department or other supervisor or department – as required.
- The INDEPENDENT CONTRACTOR in possession of the company CCARD is responsible for receiving, printing, and retaining all receipts related to purchases made on the company ASSETs card. If a receipt is lost, a written description of the items and cost of the purchase must be maintained and submitted in the same manner in which a receipt would be maintained and submitted within 48 hours. If this is not adhere to, the purchase price of the goods will be charged back to the INDEPENDENT CONTRACTOR and/or deducted from the INDEPENDENT CONTRACTOR’s remuneration or invoice.
- Receipts need to be turned into the appropriate finance personnel and/or department or other supervisor or department – as required within one week of the date of purchase. All receipts should be labelled (on the back of the receipt or on any white space of the receipt, as long as it does not cover any part of the printed part of the receipt) with a description of what the purchase was for to ensure proper accounting of the purchase. Any receipts for meals or entertainment must be attached to a paper that clearly indicates the names of all persons attending the meal or entertainment and the business purpose of such event.
- If the INDEPENDENT CONTRACTOR uses a company CCARD for a personal purchase in violation of this policy, the cost of such purchase(s) will be considered an advance of future remuneration payable to that INDEPENDENT CONTRACTOR, and will be deducted in full from the INDEPENDENT CONTRACTOR’s next remuneration/invoice. Any remaining balance will be deducted from subsequent remuneration/invoice until the amount advanced is fully repaid. These deductions may take the INDEPENDENT CONTRACTOR’s remuneration/invoice to a negative amount for the remuneration period(s) in question. Furthermore disciplinary action will take place and termination of the INDEPENDENT CONTRACTOR’s agreement/contract will be considered and legal or police action may be taken.
- If the INDEPENDENT CONTRACTOR uses a company CCARD for a non-personal purchase that is not within the scope of the INDEPENDENT CONTRACTOR’s duties or the INDEPENDENT CONTRACTOR’s authorisation to make business-related purchases, the cost of such purchase(s) will be the financial responsibility of that INDEPENDENT CONTRACTOR unless otherwise expressed in writing or using the COMPANY’s slack communication server by those authorised within the COMPANY’s finance personnel and/or department or other supervisor. The INDEPENDENT CONTRACTOR will be expected to reimburse the COMPANY via deductions from remuneration/invoice until the unauthorised amount is fully repaid.
- In addition to financial responsibility and liability for deductions, any purchases the INDEPENDENT CONTRACTOR makes with a COMOPANY CCARD in violation of this policy will result in disciplinary action, legal proceedings, possible police investigation, and prosecution and up to and possibly including termination of employment/contract/agreement.
- This schedule will remain in effect as long as INDEPENDENT CONTRACTOR has a company CCARD or until a new policy has been issued and which clearly indicates that it is intended to be a replacement of this policy.
- The INDEPENDENT CONTRACTOR acknowledges that they have read CCARD policy, and understand that they are responsible for complying with the policy rules.
- The INDEPENDENT CONTRACTOR understands that violation of such policy may result in consequences including cancellation of their COMPANY CCARD or termination of their agreement/contract.
- The INDEPENDENT CONTRACTOR further acknowledges that they understand that if they make any personal purchases in violation of this policy, the amount of such purchases is an advance of future reumeration/invoice payable to them, that the COMPANY will deduct that amount from their next remuneration, and that if there is a balance remaining after such deduction, the COMPANY will deduct the balance of the amount advanced from my future remueration until the amount is repaid in full. Such deductions may take the INDEPEDENT CONTRACTORS remuneration/invoice into a negative amount for the work week(s) in question.
- The INDEPENDENT CONTRACTOR further agrees that if they make any non-personal transactions in violation of the policy in question, they are financially responsible for any such expenses and agree to reimburse the COMPANY via remuneration/invoice deductions until the unauthorised amounts are fully repaid. Such deductions are in the amount of the unauthorised purchases.
- The INDEPENDENT CONTRACTOR acknowledges and understands that if CCARD is found to be in their possession, uploaded on any public domain, social media platform, internet webpage or shown externally after signing this agreement, without any reasonable and valid reason in accordance with the signed Agreement, they will be in breach of the agreement and the Corporations Act of 2001 in NSW Australia and can be prosecuted to the full extent of the law for loss of income, damages and illegal use of property and confidential information.