TERMS AND CONDITIONS
Please note that this is a community event with a festive atmosphere. There are many vendors and activities involved with numerous people to coordinate. While Coffs Harbour City Council endeavour to establish OH&S regulations to maximise the smooth movement of people through the premises, we ask that you cooperate and remain patient and tolerant on the day.
ACKNOWLEDGEMENT: I understand payment prior to the event is required to become a vendor and Council will email an invoice directly. The allocation of sites is at the discretion of Council. I acknowledge that I/we are not guaranteed a site at the festival and that Council's decisions are final. All information that I/we have provided in our vendor expression of interest is accurate to the best of my knowledge.
PHOTOGRAPHY: Any photo's/video's taken by Council staff during the festival may be used for future promotions.
RUBBISH AND RECYCLING: Vendors are requested that all sites are left neat and tidy. All rubbish MUST be removed and/or taken with you. Failure to comply with this request could lead to a cleaning fee and refusal to attend next year’s event.
WET WEATHER ALTERNATIVE: In the event that bad weather does not allow the festival to be staged outdoors, the event will be relocated. You will be advised by text if this occurs please supply an appropriate mobile number for this purpose below under contact details.
INSURANCES: Public Liability Insurance must be for a minimum of $10 million.
SET-UP ON THE DAY: Entry to the Showgrounds is from 7am. NO major set-up activities after 8:30am. All vehicles to be unloaded and off site by 8:30am. All vendors are to be set-up and ready for opening by 9am. OH&S regulations to apply in the setting up and running of your site.
EARLY ACCESS: Please note early access cannot be granted to outdoor sites.
DISCLAIMER: Whilst all care is taken by Coffs Harbour City Council, no responsibility is taken for any loss, injury or damage suffered by any community activity on the day.