ACCESS TO FACILITIES ON DAY OF EVENT
TEA & COFFEE MAKING FACILITIES
Tea/ Coffee Facilities are included in all venue hire fees. Please indicate if and when tea and coffee making facilities are to be made available.
CATERING
Is any food being provided by a caterer for this meeting? If yes, please list company name and phone number.
TECHNICAL REQUIREMENTS
CHAMBER/ SUPPER ROOM - Set-Up Requirements (Only valid for bookings in The Chamber and Supper Room)
INSURANCE
A current Public Liability Insurance policy is a requirement for all hirers with bookings.
If no, and you are a community or not-for-profit organisation, or your event is a private function (eg. wedding), the Council can arrange for the appropriate cover through its insurance company. It may also be necessary to disclose this information where a claim is made. If you wish to use the Council’s insurance please tick the fee box below. The fee will be added to your final venue hire invoice.
Payment
Once this form is received an invoice for your base venue hire amount will be sent to you via the post. Payment of this invoice must be made to confirm your booking.
Statement of Acknowledgment
I acknowledge having received and read the Statement of Conditions of Hire and Use of the Williamstown Town Hall, and undertake, upon this application being accepted, to comply in all respects to such conditions.
PRIVACY COLLECTION STATEMENT
The Council is collecting the personal information requested on this form for the purpose of processing your application. Solely, the Council will use the personal information for that primary purpose or directly related purposes. The applicant understands that the personal information provided is for the hire of the Council Facilities and that they may apply to the Council for access and/or amendment for the information.