Medtech Evolution Upgrade Request Form

Medtech Evolution Upgrade Request Form

Please fill out and submit the details required on this form to request assistance from Medtech Support to upgrade your practice to Medtech Evolution. This will enable us to effectively evaluate your practice’s readiness to install Medtech Evolution.

The information collected in this form will assist us in evaluating your IT systems and what services your practice will require when moving to the Medtech Evolution product.

Any information you provide will be managed confidentially.

For further information, or any other queries regarding this document, please contact Medtech Support as Follows:

By email to supportau@medtechglobal.com
By fax to 03 9690 8010
By Phone on 1800 148 165

Name of Company:*

Name of Practice:*

Customer Number:*

Practice Contact Person (full name):*

Phone Number for Contact Person:*

E-mail Address:*

Name of IT Support Company:

IT Support Contact Name:

IT Support Phone Number:

IT Support Email Address:

Are All your Servers across All Sites (including Medtech Application Server, Interbase Database Server, and Citrix/Terminal Servers) running on the following Windows Server versions supported by Evolution Version 10.0.1? • Windows Server 2008 Foundation/Standard/Enterprise (64-bit) • Windows Small Business Server 2008 Standard/Premium (64-bit) • Windows Essential Business Server 2008 Standard/Premium (64-bit) • Windows Server 2008 R2 Foundation/Standard/Enterprise (64-bit) • Windows Small Business Server 2011 Essentials/Standard/Premium (64-bit) • Windows Server 2012 Foundation/Essentials/Standard (64-bit) • Windows Server 2012 R2 Foundation/Essentials/Standard (64-bit)

Fully compliantWill upgrade to complaint version before installing EvolutionNot compliant and require assistance

Deployment Model – how do your Medtech Client Machines currently connect to the Medtech Application Server?

Client/Server (i.e. clients connect directly to server)Citrix/Terminal Server (i.e. clients connect via Citrix Receiver or Remote Desktop)Hybrid (Client/Server and Citrix/Terminal Server)

If Citrix XenApp is currently used for connecting to the Medtech Application Server, are All your Citrix Servers across All Sites running on the following Citrix XenApp versions supported by Evolution Version 10.0.1? • Windows Server 2008 with Citrix XenApp 5.0 or above • Windows Server 2008 R2 with Citrix XenApp 6.0 or above • Windows Server 2012 with Citrix XenApp 7.0 or above • Windows Server 2012 R2 with Citrix XenApp 7.0 or above

Fully compliantWill upgrade to complaint version before installing EvolutionNot compliant and require assistanceUse Remote Desktop/Terminal Services only

Does your practice currently use or planning to use Briefcasing for Check-out a copy of the Medtech Database for offsite usage (such as Nursing Home Visit) and Check-in the changes upon return to the practice? If yes, please indicate the number of Briefcase Laptops/Tablets.

YesNo – not ready to implement yetNo – not interested/not relevant

Number of Briefcase Laptops/Tablets:

Are All your Client Machines and Briefcase Laptops/Tablets across All Sites running on 64-bit Windows?

Fully compliantWill upgrade all clients to 64-bit Windows before installing EvolutionWill upgrade all clients to 64-bit Windows before installing Evolution

Are all your Client Machines and Briefcase Laptops/Tablets across All Sites running on the following Windows Desktop versions supported by Evolution Version 10.0.1? • Windows Vista Business/Ultimate/Enterprise (32/64-bit) • Windows 7 Professional/Ultimate/Enterprise (32/64-bit) • Windows 8 Pro/Enterprise (32/64-bit) • Windows 10 Pro/Enterprise/Education (64-bit)

Fully compliantWill upgrade to complaint version before installing EvolutionNot compliant and require assistance

System Requirements for Medtech Evolution Version 10.0.1 – Due to the upgrade of the underlying development platform to support the latest system environment, please be aware that the Recommended Systems Requirements for Medtech Evolution is not the same as Medtech32.

Please always refer to the latest System Requirement Specifications document for Medtech Evolution on the Medtech web site, and contact your IT System Administrator or IT Service Provider to ensure your system environment meets the Recommended System Requirements.

Does your practice use or planning to use the Group Invoice Module for handling Consolidated Periodic Invoices/Statements/Reports for Large Account Holders such as Employers/Insurers/WorkCovers?

YesNo – not ready to implement yetNo – not interested/not relevant

Medtech Evolution Version 10.0.1 contains fundamental changes and enhancements to the existing Group Invoice Module which might affect your existing workflow. Please ensure All Relevant Staff read through the Medtech Evolution Release Notes thoroughly, including changes to the Company Register, Third Party Claims, New Group Invoice, Group Invoice Management, Group Invoice Reports, and associated Setup screens.

Are you interested in using Medicare Online ECLIPSE for electronic sending/receiving of In-Patient Medical Claims (IMC) for Specialists/Surgeons/VMOs?

YesAlready using ECLIPSENo – not ready to implement yetNo – not interested/not relevant

Please fill in the ECLIPSE Order Form on the Medtech web site to apply for an ECLIPSE License Key, and arrange a time with Medtech to install/configure ECLIPSE for Medtech Evolution.

Are you interested in using SMS Messaging for Appointment/Recall Reminders or

YesAlready using SMS MessagingNo – not ready to implement yetNo – not interested/not relevant

Please fill in the SMS Order Form on the Medtech web site to apply for one SMS Practice Account per Medtech Customer ID, and arrange a time with Medtech to install/configure your SMS Practice Account for each Location.

Are you interested in using ManageMyHealth to empower your Existing Patients to book Online Appointments, request Repeat of Prescriptions, setup Goal/Task Reminders for Self-Care, and many more features… via Medtech’s web site or mobile app?

YesAlready using ManageMyHealthNo – not ready to implement yetNo – not interested/not relevant

Please contact Medtech to apply for one ManageMyHealth Practice Account per Medtech Customer ID, and arrange a time with Medtech to install/configure your ManageMyHealth Practice Account for each Location.

Are you interested in using HealthEngine to attract New Patients to book Online Appointments via Telstra’s web site or mobile app?

YesNo – not ready to implement yetNo – not interested/not relevant

Step 1– Apply for ManageMyHealth Practice Account:
Please contact Medtech to apply for one ManageMyHealth Practice Account per Medtech Customer ID, and arrange a time with Medtech to install/configure your ManageMyHealth Practice Account for each Location.

Step 2 – Apply for HealthEngine Practice Account:
Please contact HealthEngine to apply for one HealthEngine Practice Account per Medtech Customer ID, and arrange a time with HealthEngine to install/configure your HealthEngine Practice Account to work with ManageMyHealth for each Location.

Are you interested in using Medtech Kiosk for to empower your Patients to Self Check-in, Update Personal/Next of Kin Contact Details, and other Self-Services such as Print/Collect Encounter Slips or Waiting Room Directions from Kiosk Terminal? If yes, please indicate the number of Kiosk Terminals required.

YesNo – not ready to implement yetNo – not interested/not relevant

Please contact Medtech to order the Kiosk Terminals, and arrange a time with Medtech to install/configure your Medtech Kiosk for each Location.

Number of Kiosk Terminals Required:

Does your practice currently use or planning to use Healthcare Identifier Service (HI Service) to validate Patients’ Individual Healthcare Identifier (IHI), or My Health Record (PCEHR) for electronic download/upload of eHealth Documents such as Shared Health Summary and Event Summary?

Medtech Evolution Version 10.0.1 requires a new version of CDA Bridge and thus the existing CDA Bridge version must be uninstalled and the new CDA Bridge version must be installed from the Medtech Evolution Version 10.0.1 DVD. The existing Scheduled Task for Medtech32 must be reconfigured to work with Medtech Evolution.

Please contact NEHTA to apply for Practice/Provider Access to HI Service and My Health Record.

For more information on using HI Service and My Health Record, please refer to the Training Resources for Medtech32 on the NEHTA web site.

Does your practice currently use or planning to use Secure Message Delivery (SMD) Systems for electronic receiving/sending of HL7 Documents such as Pathology/Radiology Results and Referral Letters?

Yes (Select your SMD Systems in the following question)No – not ready to implement yetNo – not interested/not relevant

Select your SMD Systems (tick all that applies):

Evolution Version 10.0.1 requires a new version of Message Transfer Utility and thus the existing Scheduled Task for Medtech32 must be reconfigured to work with Medtech Evolution.

Please contact each SMD Vendor to check if you are running on the latest SMD System version, and arrange a time with each SMD Vendor to install/configure the latest SMD System version to work with Medtech Evolution.

For more information on NEHTA Certified SMD Vendors, please refer to the Digital Health Incentive Product Register on the NEHTA web site.

Does your practice currently use or planning to use eRx or MediSecure for Electronic Transfer of Prescriptions (ETP) to the Pharmacies?

Medtech Evolution Version 10.0.1 uses the same eRx version as Medtech32 – no changes are required.

Medtech Evolution Version 10.0.1 requires a new version of MediSecure. Please contact MediSecure to obtain a unique Site ID for each Location, and arrange a time with MediSecure to uninstall the existing MediSecure version and install/configure the new MediSecure version on the Medtech Application Server.

Medtech Evolution Version 10.0.1 also supports MediSecure’s new DrShop feature for Drug Abuse Prevention. Please contact MediSecure to enable/configure DrShop for each Location.

NeHTA regulations no longer support the usage of both ETP Systems. Please choose one of the two ETP Systems to be used with Evolution.

For eRx: Medtech Evolution Version 10.0.1 uses the same eRx version as Medtech32 – no changes are required.

For MediSecure: Medtech Evolution Version 10.0.1 requires a new version of MediSecure. Please contact MediSecure to obtain a unique Site ID for each Location, and arrange a time with MediSecure to uninstall the existing MediSecure version and install/configure the new MediSecure version on the Medtech Application Server.

Medtech Evolution Version 10.0.1 also supports MediSecure’s new DrShop feature for Drug Abuse Prevention. Please contact MediSecure to enable/configure DrShop for each Location.

Does your practice currently use or planning to use Clinical Audit Tools such as Canning Tool or Pen CAT?

Medtech Evolution Version 10.0.1 uses the same Canning Tool version as Medtech32 – no changes are required.

Medtech Evolution Version 10.0.1 requires a new version of MT2PenCAT Data Extraction Tool and thus the existing Data Extraction Tool must be uninstalled and the new Data Extraction Tool must be installed from the Medtech Evolution Version 10.0.1 DVD.

Please contact Pen to check if you are running on the latest Pen CAT Application version, and arrange a time with Pen to install/configure the latest Pen CAT Application version to work with Medtech Evolution.

For Canning Tool: Medtech Evolution Version 10.0.1 uses the same Canning Tool version as Medtech32 – no changes are required.

For Pen CAT: Medtech Evolution Version 10.0.1 requires a new version of MT2PenCAT Data Extraction Tool and thus the existing Data Extraction Tool must be uninstalled and the new Data Extraction Tool must be installed from the Medtech Evolution Version 10.0.1 DVD.

Please contact Pen to check if you are running on the latest Pen CAT Application version, and arrange a time with Pen to install/configure the latest Pen CAT Application version to work with Medtech Evolution.

Does your practice currently use or planning to use Integrated Medical Devices with Medtech such as Norav ECG 1200 or EasyOne Spirometer?

Please contact your Medical Device Supplier to check if you are running on the latest PC-ECG version, and arrange a time with your Medical Device Supplier to install/configure the latest PC-ECG version to work with Medtech Evolution.

Please contact your Medical Device Supplier to check if you are running on the latest EasyWare version, and arrange a time with your Medical Device Supplier to install/configure the latest EasyWare version to work with Medtech Evolution.

For Norav ECG 1200: Please contact your Medical Device Supplier to check if you are running on the latest PC-ECG version, and arrange a time with your Medical Device Supplier to install/configure the latest PC-ECG version to work with Medtech Evolution.

For EasyOne Spirometer: Please contact your Medical Device Supplier to check if you are running on the latest EasyWare version, and arrange a time with your Medical Device Supplier to install/configure the latest EasyWare version to work with Medtech Evolution.

Does your practice currently use or planning to use the Scanning Module to import Scanned Documents into the Provider/Patient Inbox?

Direct Scan from flatbed scanner manually or via automatic document feederLoad from File/Folder manuallyLoad from Folder automatically as Scheduled TaskImport via Third-Party Utility automatically as Scheduled TaskNo – not ready to implement yetNo – not interested/not relevant

Medtech Evolution Version 10.0.1 supports Acrobat PDF format for Direct Scan and Load from File/Folder to reduce the file size of Newly Scanned/Imported Documents and thus reduce the overall database growth. Please contact your IT System Administrator or IT Service Provider to configure/test the quality of Scanned/Imported Documents in Acrobat PDF format.

Evolution Version 10.0.1 requires a new version of Scanning Utility and thus the existing Scheduled Task for Medtech32 must be reconfigured to work with Medtech Evolution. Please contact your IT System Administrator or IT Service Provider to install/configure All your Scanners to support Acrobat PDF format.

Does your practice current use or planning to use FaxTech or Medtech Fax Service to send Outbox Documents to External Providers/Organisations in the Address Book?

FaxTechMedtech Fax ServiceNo – not ready to implement yetNo – not interested/not relevant

FaxTech is a based on very old technology and may not work properly on newer operating systems that are supported by Medtech Evolution. It is recommended to upgrade from FaxTech to Medtech Fax Service – which is integrated with Windows Fax Service.

Evolution Version 10.0.1 requires a new version of Medtech Fax Service and thus the existing Medtech Fax Service version must be uninstalled and the new Medtech Fax Service version must be installed from the Medtech Evolution Version 10.0.1 DVD.

Does your practice currently use any customised reports, tools, or utilities (including applications, services, and scheduled tasks), that require access to the Medtech32 application or databases, regardless of whether they were developed by Medtech or in-house or third-party?

Yes (please specify)No

Due to the upgrade of the underlying development platform and the introduction of Windows User Account Control (UAC) Security Compliance, the location of Medtech Evolution Application Directory, Program Data Directory/Files, User Data Directory/Files, and Windows Registry Keys are different from Medtech32; similarly the location of Interbase XE3 Application Directory and Registry Keys are also different from previous versions of Interbase. All customised reports/tools/utilities must be carefully tested with Medtech Evolution and Interbase XE3 to identify if any reconfigurations or redevelopment might be required.

Evolution Version 10.0.1 requires a new version of Interbase ODBC Driver and thus the existing Interbase ODBC Driver version must be uninstalled and the new Interbase ODBC Driver version must be installed from the Medtech Evolution Version 10.0.1 DVD. All customised reports/tools/utilities that currently use the previous versions of Interbase ODBC driver to connect to the Medtech32 databases must now use the new Interbase ODBC Driver to connect to the Medtech Evolution databases.

Does your practice currently use or planning to use NPS RADAR for Independent Evidence-based Drug Information, Pop-up Alerts, and Patient Information Leaflets?

YesNo – not ready to implement yetNo – not interested/not relevant

Evolution Version 10.0.1 requires a new version of NPS RADAR Utility, and thus the existing 2 Scheduled Tasks for Medtech32 must be reconfigured to work with Medtech Evolution.

For more information about NPS RADAR, please refer to the NPS web site.

Third Party Database Updates – Medtech Evolution V10.0.1 requires a new version of All Third Party Database Updates, including ACIR, MBS, RMFS, ICPC-2 PLUS, and MIMS.

Please ensure you download/install the Medtech Evolution version of All Future Third Party Database Updates from the Medtech web site or MIMS FTP site, and do not run the Medtech32 version of these updates on Medtech Evolution.

For Rx Medical Customers Only – Does your practice currently use or planning to use an Integrated Clinical Package with Rx Medical?

Please ensure your practice is running on Rx Medical Version 6.13 or above to use Rx Medical Clinical Link with Medtech Evolution Version 10.0.1.

Please contact Medtech to arrange an obligation free demonstration of Medtech Evolution.

Medtech can provide professional data conversion from your existing Clinical Package to Medtech Evolution. Please contact Medtech to arrange an obligation free demonstration of Medtech Evolution.