TERMS AND CONDITIONS OF HIRE- HUTT CITY COUNCIL VENUES
Agreement to these conditions is a prerequisite to booking a Hutt City Council venue but does not constitute confirmation of a booking request.
1. By agreeing to the terms and conditions of the Venue Hire Agreement you warrant and agree that the Event is accurately and comprehensively described in the applicable jotform form.
2 You also warrant and agree that the Venue will not be used by you for any activity that is of an objectionable nature, is in breach of reasonable standards of public decency, or is likely to create a nuisance or brings Council into disrepute, at its sole discretion.
3 You agree to pay the full Venue Hire Price and you will pay a Bond and Deposit and any additional costs (where required) in accordance with the Payment Schedule.
4 Council may cancel the Event if payment is not received by the due date on the Payment Schedule.
5 For large, or public events, you may be required to submit a health and safety plan and comprehensive hazard/risk management plan at least 10 days before your booking date. If the document is incomplete or insufficient you will be asked to provide additional information. If you fail to do so, Council may choose to cancel or terminate your hire.
6 You must take proper care of the Venue and ensure that no damage occurs.
7 You must abide by all legal requirements for the sale or supply of alcohol, including, but not limited to, not selling, supplying or consuming alcohol at the Venue unless you have obtained an appropriate alcohol licence. Where alcohol is supplied, food and non-alcoholic drinks must also be provided. If you are not sure whether you need a licence, you should ask the Alcohol Licensing Inspectors at Council.
8 Absolutely no smoking or vaping anywhere inside the Venue. Smoking is only permitted outside the Venue in designated areas.
9 You and your employees, agents, contractors, guests, volunteers or invitees will adhere to all of Council’s health and safety policies and procedures, including the requirements of the Health and Safety at Work Act 2015 (and any amendments); evacuation procedures; and all aspects of the health and safety agreement, including implementing controls as outlined in the hazard/risk Management Plan.