INDIVIDUAL CLIENT INTAKE FORM

CLIENT FORM & CHECKLIST

FOR INDIVIDUALS & SOLE TRADERS
Contact: 0402 882 075

info@taxaccountinghouse.com.au

https://taxaccountinghouse.com.au/linktree
The following guide helps you complete this form correctly & efficiently. Please Do not rush/submit insufficient information, WE CHARGE $99ph for FOLLOW UP / CHASING INFORMATION. You can ‘SAVE and ‘RESUME’ the form anytime.

- New to Aussie Tax? our fiscal year starts on 1 July & ends on next 30 June.

- complete this checklist for each financial year.

To save time & costs, kindly be honest about income &/or disposals of:

- Cryptocurrencies / Shares / ETFs / Bonds / Options etc.

- Contracting services: Sole Trade / Personal Services Income.

- Rental Income & Sale of Rental Properties.

- Sharing Economy: Airbnb, Uber, Ola, Uber Eats, Deliveroo, etc…

There isn’t a game of “HIDE & SEEK” as the ATO works with, collects, and cross-checks data from your business clients’ TPAR, Share Brokers, Crypto Exchangers, DPS, AUSTRAC, SRO, Landata, ASIC, Joint Chief Global Tax Enforcements (J5) and Sharing Economy companies to fight against tax crimes.
Part 1: Personal Details

*if you're an existing client, you'll only need to complete questions with 'red asterisk*', unless information requires an update.
Entity Structure
Name*

PrefixFirst NameLast Name
Date of Birth*

DayMonthYear
Marital Status
Mobile Phone
Email Address
example@example.com
Address

Street Address

Street Address Line 2

SuburbState

Postcode
TFN*
ABN
BAS Required?
Upload the GST REPORT, PROFIT & LOSS, BALANCE SHEET for the relevant QUARTER.

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What accounting and or tax services do you need?
For the Financial Year Ended 30 June*
Bank Account for REFUND:
Would you authorise us to update your address and contact details with the ATO?
Upload a Photo Identification.

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Passport, Driver or Learner's License for verification purposes. Cancelof
Part 2: Tax Offsets

Provide details of Medicare, Spouse, Dependents & Private Health Insurance. Answer to applicable questions only, otherwise leave blank.
Were you an Australian Citizen or Permanent Resident as at end of financial year?
When did you arrive to Australia?

DayMonthYear
Applicable to expats, working holiday workers, foreign students & foreign skilled workers etc only.
Visa Type
State your Visa name & number here.
Were you an Australian TAX Resident for the full financial year?
Date became a tax resident?

DayMonthYear
Date ceased to be a tax resident?

DayMonthYear
TAX OFFSETS.

Tax offsets (aka rebates) directly reduce the amount of tax payable on your taxable income, even to $0, but tax offsets alone can't get you a refund. The following questions relates to tax offsets.
Did you have a Spouse during the year? e.g. husband, wife or de-facto partner .
This person

Became my spouse.Ceased to be my spouse.Was my spouse for the full year.
Are we preparing your spouse tax return also?
If yes, inform your spouse to also complete and submit this new client intake form separately.
Do you have any Dependents?
DEPENDENTS

A dependant for Medicare levy exemption purposes means a person who is:
- a spouse (any gender).
- a child aged under 21 years.
- a child aged 21 to under 25 years who is a full-time student at a school, college or university and has adjusted taxable income of less than $1,786 for the year.
How many Dependents did you have during the Financial Year?
Do you have a Medicare card?
If no, are you Exempted from Medicare Levy?
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upload the Medicare Levy Exemption letter, aka Medicare Entitlement Letter. Cancelof
Do you have Private Health Insurance?
If Yes, you must upload the Private Health Insurance Statement. This statement can be obtained via your Insurer's website, phone, or email. Click the link below to see a sample.
Click here to see a sample of the private health insurance Tax Statement.
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Upload Private Health Insurance Tax Statement. Cancelof
HECs / HELP Debt?
Part 3: Your Taxable Income

Answer to applicable questions only, otherwise, leave blank.
SALARY / WAGES? e.g. salary, wages, commission, retainers, etc....
Name of your profession / job?
e.g. doctor, dentist, engineer, police officer, architect, computer scientist....
Check the types of payments received & upload supporting documents:

Income StatementsPAYG Payment SummariesEmployer eligible ETPEmployee Share Schemes (ESS)Employer Lump Sum PaymentsDetails of Allowances & Directors Fees not included on payment summaries.
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Upload all relevant Payment Summaries. Cancelof
INTEREST INCOME?
DIVIDENDS & DIVIDEND RE-INVESTMENTS RECEIVED?
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Upload the completed Dividend Statement template here. Cancelof
PARTNERSHIP / DECEASED ESTATE OR TRUST INCOME?
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Upload all partnership/ deceased/trust Taxation Distribution Statements. Cancelof
Below relates to Sole Trade (ST) and Personal Services Income (PSI). If you have not prepared a summary of the Income & Expenses Statement for your ST / PSI business; kindly complete the tables below.

Please Do not hide your Sole Trade / PSI income because your client(s): -
- will claim a deduction on any payments made to you;
- and will submit a contractor's Annual Payment Summary to the ATO which includes your:
  - business type e.g. sole trade, trust, partnership company etc.
  - full name and business name;
  - ABN, Address, mobile, telephone, email address.
  - total Amount Paid during the year;
  - your Bank BSB & Account numbers.
PERSONAL SERVICE INCOME?
Please read the 'notes' below before completing this statement::
1. These tables are to be used by Sole Trade (ST) & Personal Service Income Earners (PSI) only.
2. Do not include income & expenses relating to salary/wages.
3. State the business & or Private use %.
4. Do not include GST amounts if you're registered for GST.
*** This PSI Tax Schedule cost an additional fee of $495.00.
TOOLS & EQUIPMENT FOR ST or PSI?
INCOME: record income below (GST exclusive amounts only).
EXPENSES: record expenses below (GST exclusive amounts only).
MOTOR VEHICLE EXPENSES: record MV expenses below (GST exclusive amounts only).
MOTOR VEHICLE UNDER FINANCE?
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Upload PROOF OF MOTOR VEHICLE PURCHASE & MV LOAN CONTRACTS. Cancelof
SOLE TRADER INCOME?
Please read the 'notes' below before completing this statement::
1. These tables are to be used by Sole Trade (ST) & Personal Service Income Earners (PSI) only.
2. Do not include income & expenses relating to salary/wages.
3. State the business & or Private use %.
4. Do not include GST amounts if you're registered for GST.
*** This Sole Trade Tax Schedule cost an additional fee of $495.00.
TOOLS & EQUIPMENT FOR ST or PSI?
INCOME: record income below (GST exclusive amounts only).
EXPENSES: record expenses below (GST exclusive amounts only).
MOTOR VEHICLE EXPENSES: record MV expenses below (GST exclusive amounts only).
MOTOR VEHICLE UNDER FINANCE?
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Upload PROOF OF MOTOR VEHICLE PURCHASE & MV LOAN CONTRACTS. Cancelof
CAPITAL GAINS TAX EVENTS? sale of Cryptocurrencies, Shares, Dividend Re-investment, ETFs, Bonds, Units, Options etc... DON'T HIDE - THE ATO COLLECT RECORDS OF ANY DISPOSALS MADE ALREADY.
You can download details of all Tax Statements, Buy & Sell Orders by logging into your brokers' apps/websites/platforms, and upload in the 'browse files' below.
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Upload TAX STATEMENTS, BUY & SELL ORDER HISTORY ... Cancelof
CAPITAL GAINS TAX EVENTS OF RENTAL PROPERTIES?
- click this hyperlink to download, complete, save and re-upload Capital Gains or Loss Template in the Property CGT doc button below.
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Upload the completed CAPITAL GAINS or LOSS TEMPLATE here.. Cancelof
FOREIGN INCOME SOURCES? e.g. rental, business, employment, partnership, trust etc?
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Upload all relevant documents for FOREIGN INCOME. Cancelof
RENTAL INVESTMENTS INCOME from investment property(s) during the financial year?
Did you have a property manager/agent? If so, upload the Income & Expense Statement
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Upload the property manager Rental Income & Expenses Statement here. Cancelof
Please download, complete and re-upload our "Rental Income & Expenses spreadsheet". This spreadsheet is a useful checklist to ensure you can easily present all the property information we need in order to correctly complete your tax return.
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Upload the Rental Income & Expenses Statement spreadsheet here. Cancelof
Do you have a Depreciation Report from BMT or other quantity surveyor? if yes upload in the button below.
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Upload the Depreciation Report here. Cancelof
Have you paid other rental expenses yourself? e.g. Council Rates, Land Tax etc...
Hold your phone horizontally, swipe right to see more columns.
SHARING ECONOMY INCOME? e.g. Uber / Airbnb / Ola etc, upload Profit & Loss Statement via the button below.
If you have not prepared a summary of Income & Expenses Statement for your Share Economy Income; you can download our Profit & Loss template to complete, save and re-upload into the relevant "browser files" button below.
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Upload PROFIT & LOSS STATEMENT FOR SHARE ECONOMY INCOME Cancelof
PENSION & / or ANNUITY INCOME FROM SUPERFUND.
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Upload Pension / Annuity Income Tax Statements from Superfund Cancelof
DISCOUNTED SHARES UNDER EMPLOYEE SHARE SCHEMES (ESS)?
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Upload supporting documents for DISCOUNTED SHARES UNDER ESS. Cancelof
OTHER INCOME NOT LISTED e.g. Centrelink income etc.
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Upload supporting documents for OTHER INCOME. Cancelof
Part 4: Tax Deductible Expenses Checklist

Answer applicable questions only, otherwise leave blank.
To maximise your return, kindly provide details and upload supporting documents FOR EACH EXPENSE CLAIMED.

In order to claim a deduction for work-related expenses YOU MUST MEET ALL OF THE ATO'S 3 GOLD RULES:
1. You must have spent the money and not been reimbursed,
2. The claim must be directly related to earning your taxable income,
3. You must have records to prove it. (records must be retained for 5yrs).
IF THE TOTAL CLAIM OF EACH TAX RETURN EXCEEDS $300, YOU MUST UPLOAD PROOF FOR ALL CLAIMS.
CAR / MOTOR VEHICLE WORK-RELATED EXPENSE? if you use your personal vehicle.
Which of the following applies to you?
Have you exceeded 5,000km?
Have you kept a log book?
Date Logbook Starts

DayMonthYear
Date
Date Logbook Ends

DayMonthYear
Date
To claim any of the below expenses, you must provide proof / records e.g. lease / loan documents, invoices, registration papers etc. No Proof, No Claim!
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Upload details of work-related CAR / MV EXPENSES. Cancelof
UNIFORM, PROTECTIVE CLOTHING & DRY CLEANING?
To claim the cost of a uniform & protective clothing, it needs be unique & distinctive, e.g. contain employer's logo, or is specific to your occupation e.g. police uniform or hi-vis vests for tradies.

You cannot claim plain clothing e.g. suit, dress, skirt, shirts even if you wear it to work.
DRY CLEANING of UNIFORM & PROTECTIVE GEAR?
WASHING of UNIFORM & PROTECTIVE GEAR?
If you washed work uniform / protective clothing at home please provide details below.
Upload UNIFORM, PROTECTIVE CLOTHING & DRY CLEAN COSTS.

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TRAVEL EXPENSE? (TRAVEL AWAY FROM HOME OVERNIGHT FOR WORK)?
MUST HAVE TRAVELED & STAY OVERNIGHT IN REMOTE AREAS. THIS IS NOT WORK-RELATED CAR EXPENSE or RELOCATION EXPENSE.
If you were required to travel away from home overnight to remote areas (interstate, overseas etc) to perform work activities. You can claim Travel & Accommodation costs e.g. taxi, train, airfares, tolls, parking fees, meals and other incidental costs.
Upload Travel Expense Evidence. No Proof, No Claim!

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SELF-EDUCATION EXPENSE? the course must directly related to current work activities.
Which of the following applies to you?
Enter course name in row 'a1' and school name in row 'b1'.
Did you travel between work location(s) and studies?
Provide details including number of kms (e.g. from work to uni - 4km, then from uni to home 5km x and number of trips during the year).
Upload Self-education expenses supporting documents.

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DID YOU STUDY FROM HOME?
PHONE & DATA EXPENSE?
If you are required to use personal devices, you can claim the work-related portion of internet & data expenses.
Cell Phone & Sim Plan?
* Upload Proof the ABOVE CHOSEN MONTH of Phone & Sim Plan bill.

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Upload Proof of ACTUAL PAYMENTS. You can obtain this by: 1. perform a transaction search via online bank and filter date range from 1 July to 30 June of the relevant financial year, or 2. complete the spreadsheet below:

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Cell Phone Cost (cell phone itself)
Upload Cell Phone Cost Invoice & Receipt as Proof.

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Sim Cost (calls & data)
Upload Proof of Payment of Sim Plan/Prepaid payments. No Proof, No Claim!

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TOOLS & EQUIPMENT? e.g. laptop, computer, hand-tools, goggles, calculator etc....?
If you were required to buy tools and equipment to earn your income, you can claim a deduction for some or all of the costs including insurance for the item:-

Protective items: e.g. hard hats, safety glasses (goggles), sunglasses, sunscreens and cosmetics containing sun protection if you work outdoor.

Technical instruments: stethoscope, thermometer, tongue depressor, calculator, computers & software,

Office Equipments: desks, chairs, lamp, filing cabinets, book shelfs.

Hand tools: spanners, hammers, screwdrivers, grinders, sanders and hammer drills and toolboxes.

Please provide list of individual items or set, purchased, and upload supporting documents below. Please Do Not include items acquired under salary packaging.
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Upload valid Invoices & Receipts for Tools & Equipment Claimed above. Cancelof
OTHER WORK-RELATED EXPENSES THAT AREN'T LISTED ABOVE.
You are entitled to claim deductions for some other directly work re-lated expenses that are not listed elsewhere in this deduction checklist, e.g. if you're a medical professional you may be able to claim: -
- union fees
- professional indemnity insurance, medical registration fees.
- membership fees, AMA, APRAH, other medical professional associations.
- medical journal subscriptions and publications.
- medical briefcase.
- overtime meals
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Upload valid Invoices & Receipts for Other Work-related Expenses above. Cancelof
Did you paid for INCOME PROTECTION INSURANCE?
DONATIONS of $2+? must be made 'only' to Registered Charities & DGRs. e.g Red Cross, St Vincent DePaul, Bushfire Relief. Not to friends, families, non-DGR churches & schools.
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Upload Proof of DONATIONS. Cancelof
TAX AGENT FEES PAID?
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Upload Proof of Tax Agent Fees Paid. Invoice & Receipt.. Cancelof
PERSONAL SUPER CONTRIBUTION? (NOT EMPLOYER CONTRIBUTION).
Have you Notified your Superfund of your Notice of Intent to claim a tax deduction in the approved form?
Has your Superfund sent you a Written Acknowledgment, advising you they have received a Valid Notice from you?
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UPLOAD a WRITTEN ACKNOWLEDGEMENT LETTER from your Superfund. Cancelof
Complete the spreadsheet below, do not include: - Employer super contribution & Salary Sacrifice Super contribution.
INTEREST EXPENSE? for interest & /or borrowing expenses relating to income earned. DO NOT INCLUDE THE LOAN AMOUNT.
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Upload Proof of INTEREST & /or BORROWING expenses Paid. Cancelof
DID YOU WORK FROM HOME?
Are you required by your Employer to work from home?
Which of the following applies to you?
There are 3 methods to calculate home office expenses depending on your circumstances:
1. Shortcut method: Covid-19 periods.
2. Fixed-Rate Method: Non-Covid-19 periods.
3. Actual Cost Method***
***The Actual Cost Method is intensive and will cost an additional fee of $100 if you elect to calculate, however, it'll not guarantee a better deduction outcome.
SHORTCUT & FIXED-RATE METHODS: complete the table below. These methods requires record keeping of timesheets, rosters, diaries & entries.
Do you want us to calculate the Actual Cost Methods to determine whether it'll produce a better outcome? If so, complete the below:
ACTUAL COST METHOD - TABLE 1: ensure the below items haven't been claimed under Tools & Equipment above.
ACTUAL COST METHOD - TABLE 2:
Part 5: Declaration
GREAT WORK! WELL DONE!
Please review the checklist in its entirety to ensure all necessary information has been provided and all supporting documents have been uploaded in relevant "browse files" buttons.

This checklist is not exhaustive and we rely on you to provide us with any additional information that you believe may be relevant.

Declaration:

You declare that all the information you have provided to us is correct and complete to the best of your knowledge.

You hereby appoint Veronique Dang t/as Tax & Accounting House (Tax Agent Reg. No 2580 2656) to act as your tax agent and or accountant. We will add you to our tax agent portal and liaise with the ATO on your behalf as required.

Internet Transfer:
- Individual Clients: You understand that once you transfer your TAH accounting & /or taxation fees into our bank account, your tax return will be prepared and lodged with the ATO and any refund due will be deposited directly into your nominated bank account by the ATO.
- Business & Sole Trader Clients: You are required to submit this form in conjunction with our Engagement Letter. Please read our Engagement Letter, complete, sign and submit the last page of the Engagement Letter via https://form.jotform.co/201973778219871
Signature*
Should be Empty:

CLIENT FORM & CHECKLIST

Part 1: Personal Details

Part 2: Tax Offsets

Part 3: Your Taxable Income

Part 4: Tax Deductible Expenses Checklist

Part 5: Declaration