If you have any questions, please reach out to your liaison: http://sgb.pitt.edu/allocations/ or stop by the SGB or Allocations Office in Room 848 WPU. Click here if you are unsure of which request type to choose. This form is not for Budget Modifications. Please go back to the SGB website and use the other form.
Please be advised the IRS moving rate has been changed to $0.23 for 2015, use this rate if requesting for ground transportation.
Add Line Items
Please include the total amount of money for each line item. Do not fill out the columns that say "Allocations Approved" or "Board Approved." They are grayed out. Those will be filled out by the Allocations Committee. If you need help categorizing an expense under a line item, click here.
Now provide a brief description of everything that is included in the corresponding line item. Showing the math behind how you came up with the amount can be helpful as well. For example, the lodging description could look like: 4 rooms for 3 nights at $100 per night = $1200.
Please provides answers to the following questions:
A justification outlines the purpose, value and need of your request. For each type of request, there is specific information that we are looking for. If you would like write more than 1,000 characters, feel free to do so but upload a separate document labeled "Justification" under the "Documentation" tab.
Program Justification: (1) Provide an overview of the program. Explain the need, value impact and history of the program. If this program has been put on in the past, explain its successes. (2) Please state if you are charging a fee for Non-pitt students and Pitt Faculty and if so, explain how much.
Purchase, Rental and Service Justification: Explain the purpose/need and provide essential details. Please include the location of storage for any item being purchased.
Competition Justification: (1) Explain how rankings and qualifying for nationals works. (2) How much money does your team fundraise? What are your dues? What are other out of pocket expenses that your members cover? (3) Why are you requesting for the number of people on the request? (4) Provide any other additional information.
Conference Justification: Explain the (1) purpose and need of attending, (2) value and impact on organization and campus, (3) history of attending conference, (4) how attending relates to the purpose of your organization, (5) and how many (if any) delegates are voting. Please attach an agenda to this form.
General Travel Justification: Explain the purpose and need of travel. Justify why you may need money to travel outside of Port Authority transportation.
For every single number on this request, you need some type of documentation to back up that number. This can be screenshots of emails and webpages, pictures that you've taken or pasted items in a word document. It is recommended that you put everything in a single word document and upload that.
You do not need to fill out this section. Leave these blank.